Part Time Receptionist

2 weeks ago


Horsham, United Kingdom Professional Placement (Southern) Ltd Full time

I am currently recruiting for a Part time receptionist role that is for 2 days per week, that are specific days which are for Thursday & Fridays, working 9:30 - 5:30.

This role is working within a legal firm based in the centre of Horsham, this is a busy office so we would individuals that have experience working on reception and have ideally used a switchboard.

**The role will consist of some of the following duties**:

- Reception service for staff and visitors. Handle incoming telephone calls on the switchboard, directing calls and taking messages accurately and promptly.
- Making sure visitor area is clean tidy and presentable.
- To provide administrative support to Departments as and when required.
- Check the post box and take delivery of post and any other deliveries.
- Check the fax machines and distribute faxes.
- Check post trays regularly and take down post for franking.
- Check and replenish First Aid boxes
- Frank Outgoing Mail / Special Deliveries, ensuring that all post is ready for collection by Royal Mail at the end of each day.
- Maintaining amenities
- Ensure franking machine has enough funds and if necessary add more.
- To prepare the Board Room for meetings with refreshments/fruit/chairs as appropriate.

Experience using a Switchboard is desirable but not essential
- Good telephone manner
- Good keyboard skills
- Good communication skills
- Good organisational skills
- Good all round education required including GCSE English grade C or above is desirable / RSA Typing and/or equivalent word processing qualification desirable



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