Principal Facilities Coordinator

4 weeks ago

Reading, United Kingdom Aspen Technology Full time

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

This position is based in the Company’s UK Regional HQ in Reading, and reports into the Associate Facilities Manager. You will be supporting the Associate Facilities Manager in all aspects of Facilities Management within the EMEA Region, along with assisting with Global Facilities Initiatives. This role will require travel.

Your Impact

Working with the Associate Facilities Manager, the key responsibilities of this role are:
Health & Safety
- Ensuring all offices in EURA & MENA are compliant with local Health & Safety regulations.
- You will be expected to work with both internal and external stakeholders for our tendering and implementation process along with the
- continued monitoring of H&S in the Region.
- Preparation, sign off, review and updating of all Facilities policies within the region.
- Undertake annual Risk Assessments, identifying potential risks and rectifying immediately.
- Investigation of any accidents / incidents, producing a detailed report
- identifying the root causes and recommendations for improvement.

Health & Safety Training
- Identifying and recommending external/internal training providers / processes to enable the set up of a Global Health & Safety Standard for AspenTech.
- Working with various internal stakeholders for a Global Roll out.

Health & Safety Management System
- Implementation of the Health & Safety Management system, ensuring all relevant documentation is held in a central facility and liaising with the Facilities Coordinator to ensure all documentation is uploaded in a timely fashion.

Disaster Recovery
- Working with key internal stakeholders draft and maintain disaster recovery plans to ensure plans are in place to deal with unforeseen incidents

Financials
- Budget: This role will require you to participate in the yearly budget process, making recommendations for all UK Companies, monitor spend against the budget and ensuring zero overspend.
- Purchase Orders: You will work with the Finance Department to ensure all PO’s are signed off and entered into our COUPA accounting system.
- Invoices: You will be responsible for checking all UK invoices, receipting them on COUPA and dealing with any issues that arise.

Regional Offices
- Initially assisting with the refurbishment, closing and moving of any offices within the Region. Gaining experience to be able to manage the above as and when required.

Administrative
- Providing any ad-hoc administrative services required.

Ad-hoc
- Provide support and to deputise in the absence of the Associate Facilities Manager as and when required.
- Managing relationship with landlords, utility providers, cleaners, catering, and othersuppliers.
- Reviewing and managing contracts with suppliers, sourcing new suppliers and negotiating costs.
- Provide Reception cover in the event of sickness / annual leave.

What You'll Need

Professional and Personal Competencies/Qualifications
_ _
- Relevant experience in a similar environment, preferably in FM
- A good understanding of the UK H&S regulations with a minimum qualification of Managing for Safety Certification
- Proven track record of achievement
- Good communication and interpersonal skills with the ability to build relationships with
- internal and external stakeholders. Interfacing with people at all
- levels of the organization.
- A team player
- Technology literate with strong skills using Microsoft Outlook, Word, PowerPoint, Excel and One Notes
- Excellent written skills

  • Facility Coordinator

    6 days ago

    Reading, Berkshire, United Kingdom AWE Full time

    Facility Coordinator Location - Reading / Basingstoke Area Salary - Starting from 28,000 (dependent on experience and suitability for the role) Closing date - 08th May As part of our People Promise, AWE (one of the best 25 big companies to work for in the UK) has a range of benefits to suit you. These include: Time to recharge your batteries with 270...

  • Facilities Coordinator

    6 days ago

    Reading, United Kingdom Carbon60 Global Full time

    **Location: Thames Valley Park, Reading** **Salary: up to £32,000**We are looking for a Facilities Coordinator on behalf of our client - a market-leading Facilities management services provider to join a great team on a prestigious site in Reading. You will have 3 main areas of responsibility: - FM Administration - soft filing, compliance, reporting,...

  • Facilities Coordinator

    1 month ago

    Reading, United Kingdom Aspen Technology Full time

    The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of...

  • Principal Facility Specialist

    4 weeks ago

    Reading, United Kingdom AWE Full time

    What if you could work with remarkable people on extraordinary things? What if the end result was something a little bit special? What if your role was mission critical? For nearly 70 years, AWE has been at the forefront of nuclear weapons research and development. We have a critical mission: to provide the warheads for the UK’s ultimate deterrent -...

  • Facilities Coordinator

    6 days ago

    Reading, United Kingdom CBRE Full time

    **Role Purpose** A multifunctional role which is responsible for overseeing and organises subcontractors and visits, webquotes for both Managed and Variable work. A commitment to providing high quality, value service to customers is essential. Strong well-developed skills in customer service, Word, Excel, PowerPoint and CAFM, flexibility and a willingness...

  • Facilities and Health

    1 month ago

    Reading, United Kingdom Simplyhealth Full time

    **Facilities and Health & Safety Coordinator** **Permanent** **Andover, Head Office / hybrid** **£32,000 - £43,000 + group bonus + £600 flexible benefits pot + pension + healthplan + 36 days holiday + hybrid working** Are you passionate about making a positive impact on people’s lives? Do you want to be part of a company that is striving to...

  • P3o Principal Designer

    1 month ago

    Reading, United Kingdom NHS Professionals Full time

    **Job Title**:P3O Principal Designer(Role encompasses the Principal Designer, CDM Advisor & Site Health and Safety Inspector) **Location**: Royal Berkshire Hospital, Reading RG1 5AN **Pay**:£25.60 per hour **Hours/ Shift Pattern**:37.5 hours per week Monday to Friday 08.00-16.00 Are you an experienced **P3O practitioner from the Construction industry with...

  • Facility Engineer

    3 weeks ago

    Reading, United Kingdom CareerBliss Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.The hiring manager is willing to consider Engineers with mechanical,...

  • Facility Engineer

    3 weeks ago

    Reading, United Kingdom AWE PLC Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.The hiring manager is willing to consider Engineers with mechanical,...

  • Facility Engineer

    3 weeks ago

    Reading, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.The hiring manager is willing to consider Engineers with mechanical,...

  • Facility Engineer

    2 weeks ago

    Reading, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.Scroll down to find the complete details of the job offer, including...

  • Facility Engineer

    3 weeks ago

    Reading, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.Check all associated application documentation thoroughly before clicking on...

  • Facility Engineer

    2 weeks ago

    Reading, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.Scroll down to find the complete details of the job offer, including...

  • Facility Engineer

    6 days ago

    Reading, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme.Check all associated application documentation thoroughly before clicking on...

  • Facilities Administrator

    1 month ago

    Reading, United Kingdom CPI SELECTION Full time

    Job Title - Facilities Administrator Location - Reading Salary - £24,000 per annum A wonderful role with a market leader company need a Facilities Administrator. Strong interpersonal and communication skills Proficiency within MS Office and Outlook Excellent organisational skills and attention to detail The ability to work independently, without...

  • Facility Engineer

    2 weeks ago

    Reading, Berkshire, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme. The hiring manager is willing to consider Engineers with mechanical,...

  • Facility Engineer

    3 weeks ago

    Reading, Berkshire, United Kingdom AWE Plc Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme. The hiring manager is willing to consider Engineers with mechanical,...

  • Facility Engineer

    4 days ago

    Reading, Berkshire, United Kingdom AWE PLC Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme. The hiring manager is willing to consider Engineers with mechanical,...

  • Facility Engineer

    2 weeks ago

    Reading, Berkshire, United Kingdom AWE PLC Full time

    AWE is currently recruiting for a Facility Engineer - Shift to be responsible for delivering professional engineering services to enable the Principal Asset Engineer in fulfilment of the strategy for the upkeep of all assets and equipment AWE needs in order to deliver the Programme. The hiring manager is willing to consider Engineers with mechanical,...

  • Principal Electrical Engineer

    1 month ago

    Reading, United Kingdom First Recruitment Group Full time

    Principal Electrical Engineer Contract Reading Our client are looking for an experienced Principal Electrical Engineer to join their team in Reading. There will be a need for travel to Stockton – on – Tees as and when the project requires. Qualification and Experience Bachelor's degree in Electrical, Electronic, Instrumentation or Control...