Personal Assistant to Leadership Team

4 weeks ago


Sutton and Manor, United Kingdom iWork Recruitment Limited Full time

Contract to start 12-12-22 until 10-03-23 with a possible extension.

**Job Purpose**

To provide the Director with high quality executive secretarial, administrative and personal support.

To act as part of the corporate PA Team reporting to the PA Team Leader and in particular be flexible and adaptable to provide support for colleagues where necessary across other Service / Directorate Cluster areas.

**Role Information/Duties**:
Provide a high quality executive, personal and confidential administrative support service for the Director to maximise the effective and efficient use of their time and enhance the Director’s profile and that of the client.

Plan and schedule meetings and other events involving the Director/Head of Service, Members Officers, external partners and organisations in order to maximise the effective working time of the Director’s.

Attend, take accurate notes and produce formal minutes as required, arrange and monitor subsequent follow-up action to ensure the efficient dispatch of business.

Act as first point of contact and, in the absence of the Director exercise a high degree of initiative, integrity and sensitivity, making appropriate judgments and decisions to deal effectively with matters as they arise, particularly matters of a personal or political nature.

Plan ahead, prepare and co-ordinate paperwork/information requirements and data downloads as applicable to enable Directors to be fully prepared and effective.

Produce documents, including letters, reports, presentations and spreadsheets, accurately and to deadlines (using appropriate ICT systems and Microsoft packages) to ensure a professional image and timely action of business.

Arrange and schedule transport and accommodation using the appropriate corporate contract arrangements for sometimes-complex schedules involving multiple dates, locations and meetings.

Develop and maintain electronic filing systems to provide efficient and readily accessible sources of information.

5220714-12-22

**Salary**: £13.91 per hour

Schedule:

- Monday to Friday

Work Location: One location

Reference ID: 5220714-12-22



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