Band 3 Admin Assistant

2 weeks ago

Ballymena, United Kingdom Platinum Recruitment NI Ltd Full time

**Band 3 Administrative Assistant**

**Ballymena**

**37.5 hours per week**

**£11.11 per hour**

**Temporary vacancy until 31st May 2024 with possibility of extension**

**Job Summary**

The post-holder will provide full secretarial and administrative support services, requiring a high degree of initiative and diplomacy, to Social Care staff within the Social Care and Children’s Directorate. The post-holder shall also provide secretarial and administrative support to the Northern Childcare Partnership.

**Responsibilities**:
1. The efficient organisation and management of Officers’ diaries and E-mail. This will include the use of computerised diary software.

3. To maintain an efficient filing manual and Electronic filing system.

4. Word processing and typing as required, including correspondence, the compilation of agendas, papers and reports. This may include audio word-processing. Use of available graphics packages to produce presentations.

5. Receive and deal with telephone communications as appropriate.

6. The post holder will provide Powerpoint presentations and be expected to create Excel Spreadsheets when requested.

7. Provide administrative support for projects as requested.

8. Input and retrieval of data from manual and electronic systems and presenting in a format requested to assist in the analysis of data.

9. Assistance in the provision of statistical information as required.

10. Organise meetings, conferences and workshops including preparation of papers, arranging venues, notifying attendees, attend meeting and take minutes. Follow-up action where necessary.

11. Make appropriate travel and organisational arrangements as required.

12. The post holder will be expected to travel to other Offices in both HSCB and DOH to carry out administrative duties as and when requested by Line Manager. Within Covid Guidelines

13. Maintaining a high level of confidentiality of information in line with current legislation.

14. Working as a member of the administrative/secretarial team providing cover for colleagues as required.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Types**: Full-time, Temporary

**Salary**: £11.11 per hour

Expected hours: 37 per week

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 2 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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