Medical Project Executive

6 months ago

Slough, United Kingdom Inside Ideas Full time

**Role**: Medical Project Executive

**Location**:Slough, London, England

**ROLE MISSION**

Working in partnership with our client, the Medical Project Executive is a day-to-day client contact who will manage work on multiple projects and provide support to senior team members ensuring content delivery is efficient and accurate. Under the supervision of the Senior Account Manager, the Project Executive is responsible for successfully delivering high-quality work that meets client expectations, helping to maintain budget and timescales.

**ABOUT THE TEAM YOU WILL BE JOINING**

Reports to Senior Account Manager (SAM)

**WHAT YOU WILL BE DOING IN YOUR ROLE**
- Supports on all aspects of assigned client projects, including budgeting, invoicing, project management, client interaction, creative review, quality control and on-time delivery.
- Client contact and responding to requests, queries and concerns in a timely and effective manner building relationships and operating as day-to-day client contact for some projects.
- Is an articulate concise, professional, clear communicator with an interest in developing these and their presentation skills further.
- Identifies problems or missing information ahead of time and effectively sources key information when unsure.
- Proficient in standard software packages (Word, Excel, PowerPoint, Outlook)
- Experience in a healthcare advertising agency or relevant industry preferable
- Experience of using Veeva Vault/CRM and of work review processes would be an advantage.
- Demonstrates attention to detail and good organisational skills.
- Understanding of how to plan, develop and manage both print and digital would be an advantage.
- Keep up-to-date with industry codes of practice/ changes needed for ongoing projects

**Account Management**
- Receive Project briefs and with support from SAE and schedule full client briefings with the team.
- Always keep clients up to date with project progress.
- Develop understanding of client brand/s, the market environment and marketing strategy.
- Strives to add value to client requests and drives innovative thinking and creativity.
- Develops relationships among key internal departments to facilitate the smooth progress of client projects.
- Keep abreast of external issues/events/changes in the external environment and review their impact upon projects and client objectives.
- Liaise appropriately with all relevant departments following client interactions, providing information that may assist them in their day-to-day work.
- Work closely with clients to understand all feedback and actions necessary to maintain project progress.
- Attend client meetings/conferences as required and ensure all actions are recorded.
- Cascade of information internally to keep everyone in the loop on projects.

**Project Management**
- Distil needs of briefs, ask relevant questions to ensure good understanding.
- Create timing plans and book design and copy resource.
- Project planning and internal set-up, including system management, timesheets, estimates, purchase orders and billing admin.
- Attend regular status meetings internally to give project updates.
- Develop understanding agency model and processes.
- Manage costs and deadlines pro-actively.
- Ensures regular client and agency update on project progress, and manage any changes that may occur
- Participates in the assessment of creative offering relevant, insightful feedback and helps to develop the best possible content
- Monitors timelines and alerts AD of resourcing issues
- Checks copy, layout and artwork meticulously against brief and relevant codes
- Ensures server folders are kept up to date and well-organised with version control followed at all times

**WHAT SKILLS WILL HELP YOU BE SUCCESSFUL**
- Good core values and behaviours
- Interested in creating original, impactful, and engaging work for digital and print campaigns.
- Naturally organised and able to plan work effectively.
- Self-motivated, proactive, and collaborative.
- Energetic with a professional and mature demeanour
- Interested in developing presentation skills.
- Ability to work both independently and as a part of a team, being a team player is key.
- Driven to get involved in managing workloads and multiple projects effectively. Experience in healthcare advertising sector / medical communications or account management related to the following would be desirable: Digital, Print, Motion, Graphics, Web Design

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Job Id: 7208

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**ABOUT OUR COMPANY**

Many companies talk about having a unique and thriving business model, but the Inside Ideas Group truly does. This means that we have been named in the top 500 of the Financial Times fastest-growing companies in Europe 2018

What IIG does is provide clients with dedicated, on-site agencies that are built from the ground up. These agencies live and work right at the very heart of our client's organisation. Delivering precisely t

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