Finance Assistant

5 months ago

Washington, United Kingdom Vantec Europe Full time

**Finance Assistant**

**Operation**

Working within the Finance team based at Hillthorn Business Park, 39 hours per week:
Day Shift Role
- Monday - Thursday 07:55 - 16:35
- Friday 07:55 - 13.35

**Job purpose**

Ensure that financial deadlines are met and the work completed is checked and accurate. Support team work by being flexible and able to work overtime as and when required to fulfil financial demand.
- Oversee and assist with the input of purchase ledger invoices.
- Check and input staff expenses claims, credit card expenses and travel advances in line with company policies.
- Oversee and check supplier statement reconciliations monthly.
- Prepare & check bi-monthly payment runs.
- Prepare ad hoc payments as and when required.
- Prepare daily bank reconciliations.
- Assist in the preparation of monthly accruals & prepayments.
- Provide support with the input of sales invoices as and when required.
- Update sales analysis report spreadsheet at each month end.
- Maintain Fixed Asset register and carry out Fixed Asset audits in line with the company audit schedule.
- Ensure that all finance policies and Standard Operating Procedures (SOPs) are kept up to date.
- Create and input journals.
- Check red diesel fuel stock balance and reconcile with sales, revalue, and balance at month end. Be aware of tolerance in policy.
- Organise and attend monthly credit control meetings, prepare update debt reports for use in the meeting. Prepare minutes and actions in the meeting and ensure tasks are followed up and completed before the next meeting.
- Assist with internal and external audit preparation.Follow the credit control process and ensure payments are paid within agreed terms, chase up late payments and assist resolving queries with customers to avoid delays in payment.
- Complete monthly Accounts Receivable (AR) report.
- Assist with internal and external audit preparation.
- Any other duties as covered by your contract of employment and to support team.

**Cover duties**:
Provide holiday & sickness cover to all areas for the finance team.

**Stakeholder/Customer**:

- The Finance Officer must be aware of the importance of customer service, for both internal & external customers, suppliers and staff.
- Must maintain a professional attitude at all times.
- Manage all tasks as required to ensure efficiency & accuracy and deadlines are met.
- Support all tasks as required to ensure a high level of customer service to others and aid resolving financial queries.

**Staff/People/Team**:

- To work positively with all management and interfacing departments.
- To maintain a professional, polite and respectful attitude to others at all times.
- To understand Equality, Diversity and Dignity policy, respect others and observe this policy in the workplace, ensure contraventions are reported.
- Actively communicate with all team members which includes operational staff (Team Leaders, Supervisors and management) and indirect staff, senior managers and general managers.
- To foster a team work ethic by ensuring participation in all team activities, support the team by being flexible and available to work additional hours as needed.
- Being part of a team will require you to perform other duties and carry out training to multi task and cover colleagues when required.
- Liaise regularly with your manager/supervisor regards completion or issues with time specific activities and month end deadlines.
- Provide constant feedback to your manager of potential issues or errors.

**Processes/Policies**:

- Carry out tasks/functions as directed. And always follow finance procedures and processes.
- Ensure financial policies are understood and applied throughout your work.
- To ensure that all activities are carried out in accordance with company policies, Employment, Environmental, Health & Safety policy.
- Ensure good housekeeping and regularly carry out paper, electronic filing and archiving.
- Seek continual improvement and efficiency of processes and actively plan to completion.

**Results**:

- Ensure the highest of Health and Safety standards are maintained.
- Ensure daily/monthly tasks are prepared, checked and completed to given deadlines and report any issues to your manager.
- Ensure all work carried out is of a high quality, accurate and has the attention to detail required.
- Achieve personal development objectives and training by the given deadlines.
- Meet Vantec Europe Ltd standards for productivity, ensuring efficiency and be actively working towards continual improvement.
- Achieving the targets and job standards set out by your manager.
- Assist in preparation of all internal and external audits.

**Financial**:

- Ensure financial standard and ethics are met, keeping within the requirements of the HTS internal audit and financial external audit.

**KNOWLEDGE AND EXPERIENCE**
- Knowledge of all areas of finance (Sales, Purchases, Banking, Balance sheet, Profit and Loss and Budgeting)
- Knowledge and use of Sage acc

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