Admin Support Assistant

1 week ago

Kidlington, United Kingdom Adecco Full time

We are currently recruiting for an Admin Support Assistant to join Thames Valley Police at their headquarters in Kidlington. You will be working within the Property Services Department on a temporary ongoing assignment.

This role will be working Monday to Thursday 8am to 4pm and Friday 8am to 3:30pm.

The overall purpose of the role is to: be responsible for providing/delivering a range of administrative support functions as required for the Property Services Department to perform its full range of functions

KEY ACCOUNTABILITY AREAS:

Provide sensitive and comprehensive administrative tasks, including typing technical reports, taking minutes, organising multiple meetings, taking phone calls, and arranging fuel cards for hire cars. Assist in keeping the Knowzone up-to-date for the department.
Maintain records, filing and archiving of documentation in relation to building/contractor information to ensure that up to date copies of service reports, certificates, warranties, and insurance policies are filed correctly and timely to ensure that vital building legislation is adhered to. Accurately enter plant/equipment information onto Computer Assisted Facilities Management system (CAFM), updating information on a daily/weekly basis to ensure records are up to date.
Undertake financial administration and processing activities for the department. Raise detailed and complex orders for maintenance and facilities in relation to buildings. Often in excess of 200 orders a week. Act as central point for invoice processing, ensuring the correct approval is obtained and invoices are receipted to ensure payments are made promptly. Order items for Property Services such as office supplies, consumables etc.
Act as central point for the department in administering the Vetting process on Corevet for contractors and consultants. Check forms for accuracy and ensure they are submitted with the relevant information and supporting documentation. Liaise with relevant staff such as Vetting to ensure the required procedures are consistently adhered to. Regularly check with contractors and Vetting to ensure leavers are removed from Corevet to ensure database is up to date. Send out quarterly lists of people close to expiry to each contractor.
Provide an efficient and effective reception service to the HQ North site, which includes receiving visitors in a courteous manner, providing advice and directing as required whilst ensuring security procedures are adhered to at all times. Manage the booking and allocation of 2 corporate meeting rooms and ensure cleaning supplies are readily available in rooms for visitors. Receive courier deliveries and organise for the relevant department to collect, and chase up if needed.
Sort incoming mail ready for collection by HQ North departments as well as outgoing internal mail ready for collection by the Internal Dispatch Service. Provide help and advice to staff in relation to postal matters, processing franking for HQ North site, ensuring mail is prepared and ready for collection by Royal Mail.
Provide administrative resilience for Property Services systems and services including the helpdesk (CAFM), administration of the security access system, as and when required.
Assist with the storing and delivery of disability equipment to sites in line with the RAMP process. Liaise with recipients to arrange delivery, record and monitor information of where equipment has been delivered to. Monitor stock control, reordering when necessary.ESSENTIAL CRITERIA

Good standard of education with excellent literacy and numeracy skills with good communication skills at all levels, an NVQ Level 2 in Administration/Customer services or proven experience in a similar environment.
IT literate with experience in Word, Excel, PowerPoint, proven ability to manipulate data from a variety of sources and willing to learn new technology, databases and systems.
Proven ability to work as part of team, providing support and assistance as required.
Able to recognise sensitive information and maintain discretion and confidentiality.
Proven ability to communicate at all levels, both verbally and written, within a diverse customer focussed environment.
Must have capability to travel to different locations across the Force and undertake all assignments in a timely manner. Due to the requirement to work flexibly, and personal safety for lone working; public transport may not be available or suitable at these times. For this reason a full UK driving licence is considered essential.
This role will require some physical activity including handling/moving items including office supplies, stationary and post deliveries. Satisfactory completion of a manual handling course will be required (training given).
Previous experience of taking minutes in meetings.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser

  • Admin Support Assistant

    3 months ago

    Kidlington, United Kingdom Spinwell Full time

    Role: Admin Support Assistant REF 359677 Contract Length: Until 31/03/24 Location: Kidlington IR35: Inside Pay Rate to Intermediary: £15.25 per hour Spinwell is recruiting for an Admin Support Assistant for an excellent opportunity within the public sector. **RESPONSIBILITIES OF THE ADMIN SUPPORT ASSISTANT** Be responsible for providing/delivering a...

  • Admin Assistant

    3 months ago

    Kidlington, United Kingdom Pertemps Network Group Full time

    **Job Description**: **HR Admin Support** - £28,000 per annum (full time)_ Temp **About the role**: - You'll be supporting the HR team and managing sensitive and confidential data- Loading and scanning employee records to the HR system (SAGE) ready for audit in July- More info: - 24 hours per week- Wednesday - Friday- Start time is flexible- Will require...

  • Admin Assistant

    5 days ago

    Kidlington, United Kingdom Adecco Full time

    We are currently recruiting for an Admin Support Assistant to join Thames Valley Police at their headquarters in Kidlington. You will be working within the Property Services Department on a temporary ongoing assignment. This role will be working Monday to Thursday 8am to 4pm and Friday 8am to 3:30pm. The overall purpose of the role is to: be responsible...

  • Trainee Admin Analyst

    4 days ago

    Kidlington, United Kingdom ATS Recruitment Full time

    Trainee Admin AnalystA dynamic opportunity to join a leading water industry contractor as a Trainee Admin Analyst, working in a fast-growing and dynamic company.About the RoleThe Admin Analyst will assist the Improvement Engineer in improving District Meter Areas (DMAs), with training provided in all aspects of this work within the water industry.Assist in...

  • Trainee Admin Analyst

    1 week ago

    Kidlington, United Kingdom ATS Recruitment Full time

    Trainee Admin AnalystA dynamic opportunity to join a leading water industry contractor as a Trainee Admin Analyst, working in a fast-growing and dynamic company.About the RoleThe Admin Analyst will assist the Improvement Engineer in improving District Meter Areas (DMAs), with training provided in all aspects of this work within the water industry.Assist in...

  • Trainee Admin Analyst

    2 weeks ago

    Kidlington, United Kingdom ATS Recruitment Full time

    Trainee Admin Analyst Kidlington (Requirement to work in Reading depot too) 6 Month Fixed Term Contract £26,000 Per Annum The Client Our client is one of the UK’s leading water industry contractors supplying staff to Water Companies throughout the UK. They are continuing to grow and due to its success, they are looking for keen individuals who want to...

  • Accounts Assistant

    3 months ago

    Kidlington, United Kingdom Page Personnel Full time

    Permanent position, Based in Kidlington, Hybrid role - £27k - £29k, parking on site, friendly team **About Our Client**: Growing company looking for an Accounts Assistant to join their team in Kidlington. Reporting into the Finance Manager you will be responsible for a variety of finance tasks. Accounts Assistant job on offer: - High volume processing...

  • Receipt Procure

    3 months ago

    Kidlington, United Kingdom Triumph Consultants Ltd Full time

    **What's involved with this role: **Temporary Receipt Procure & Pay Admin **Reference no: Thames Valley BL TCL 360402** **Pay Rate: £14.84 per hour PAYE** **37 Monday - Friday, 08:40 - 17:00** **This opening assignment is for 7-8 months **City: KIDLINGTON** **Job will be office based for first 4/5 months then Hybrid, we normally cover three days in the...

  • Office Assistant

    3 months ago

    Kidlington, United Kingdom NIO Performance Engineering Full time

    **About us** NIO Performance Engineering based in Oxford is our Advanced Engineering R&D Center providing early concept development and advance CAE (computer assisted engineering) to the wider NIO brand. NIO is a pioneer and a leading manufacturer of premium smart electric vehicles in China. Founded in November 2014, NIO designs, develops, jointly...

  • Learning Support Assistant

    1 month ago

    Kidlington, United Kingdom Academics Ltd Full time

    Learning Support Assistant - Behaviour Support - Kidlington Primary Mainstream School September Start - KS1 and KS2 Are you looking to support children with additional learning needs? Do you have experience working with challenging behaviour? Are you interested in supporting young people's Mental Health? An excellent Primary school in Kidlington...

  • Learning Support Assistant

    2 weeks ago

    Kidlington, United Kingdom Academics Ltd Full time

    Learning Support Assistant - Behaviour Support - KidlingtonPrimary Mainstream School September Start - KS1 and KS2Are you looking to support children with additional learning needs?Do you have experience working with challenging behaviour?Are you interested in supporting young people's Mental Health?An excellent Primary school in Kidlington is currently...

  • Student Support Assistant

    3 weeks ago

    Kidlington, United Kingdom Academics Ltd Full time

    Student Support Assistant - September 2024 Oxfordshire - Full Time Are you looking for a rewarding role guiding the younger generation? Do you want to support young people's mental wellbeing? A phenomenal school in Oxfordshire are looking to welcome a Student Support Assistant in September 2024. The school are seeking a confident, enthusiastic and...

  • Learning Support Assistant

    1 month ago

    Kidlington, United Kingdom Academics Ltd Remote Work Freelance Full time

    Learning Support Assistant - Behaviour Support - KidlingtonPrimary Mainstream School September Start - KS1 and KS2 Are you looking to support children with additional learning needs?Do you have experience working with challenging behaviour?Are you interested in supporting young people's Mental Health? An excellent Primary school in Kidlington is currently...

  • Learning Support Assistant

    4 weeks ago

    Kidlington, United Kingdom Academics Ltd Full time

    Learning Support Assistant - Behaviour Support - KidlingtonPrimary Mainstream School September Start - KS1 and KS2 Are you looking to support children with additional learning needs?Do you have experience working with challenging behaviour?Are you interested in supporting young people's Mental Health? An excellent Primary school in Kidlington is currently...

  • Learning Support Assistant

    2 weeks ago

    Kidlington, United Kingdom Academics Full time

    Learning Support Assistant - Behaviour Support - Kidlington Primary Mainstream School September Start - KS1 and KS2 Are you looking to support children with additional learning needs? Do you have experience working with challenging behaviour? Are you interested in supporting young people's Mental Health? An excellent Primary school in Kidlington is...

  • Learning Support Assistant

    6 days ago

    Kidlington, United Kingdom Academics Full time

    Job OverviewWe are seeking a highly skilled and dedicated Special Education Assistant to join our team at Academics. As a Special Education Assistant, you will play a vital role in supporting the educational and personal development of students with Autism Spectrum Disorder (ASD).Key Responsibilities:Provide individualized support to students with ASD in a...

  • Learning Support Assistant

    2 days ago

    Kidlington, United Kingdom Academics Ltd Full time

    Job Title: Student Support AssistantJob Type: Full-timeLocation: OxfordshireJob Description:We are seeking a highly motivated and enthusiastic Student Support Assistant to join our team at Academics Ltd. As a Student Support Assistant, you will play a vital role in supporting students with varying additional needs, including social, emotional, and mental...

  • Learning Support Assistant

    2 days ago

    Kidlington, United Kingdom Academics Ltd Full time

    Job Title: Student Support AssistantJob Type: Full-timeLocation: OxfordshireJob Description:We are seeking a highly motivated and enthusiastic Student Support Assistant to join our team at Academics Ltd. As a Student Support Assistant, you will play a vital role in supporting students with varying additional needs, including social, emotional, and mental...

  • Educational Support Assistant

    3 weeks ago

    Kidlington, United Kingdom Academics Full time

    Position OverviewEducational Support Assistant - Join a dynamic team in the educational sector.Graduate Support Role - Primary EducationCompensation: Competitive daily rateAre you passionate about nurturing young minds?Do you possess prior experience in child engagement?Is your academic record exemplary?A reputable primary educational institution is on the...

  • Admin Officer

    3 weeks ago

    Kidlington, United Kingdom Brook Street Full time

    Location: Kidlington Contract Length: Until the end November 2024 Pay Rate: £12.54 per hour Working Hours: 37 Hours a week Our government client based in Kidlington currently seeking an Administrative Assistant to join their team. This is a fantastic opportunity to work within a dynamic and supportive environment. The job holder will be required to carry...