HSSEQ Administrator

HSSEQ Administrator
We have a 3 month FTC for an experienced Administrator with excellent experience with documentation / record keeping, data analysis & reporting. The ideal Administrator will be process driven and able to read and extract data to input into the internal systems.
The position is for 3 months based on a hybrid model of 2 days office (Hemel Hempstead) and 3 days home.
Main Purpose of Job:
* To provide an administrative, analysing and guidance service within the Health, Safety, Security, Environmental Protection and Quality Management Team.
* To assist in setting meetings, sending information packs, Data analysis & Reporting
Main Duties & Responsibilities (typical day to day):
Documentation and Record Keeping:
* Maintain accurate and up-to-date records related to health, safety, security, environment, and quality, including documentation held on the HSSEQ portal pages on the hub.
* Ensure that all relevant documentation is easily accessible for audits and inspections.
* Processing of HSSEQ policies, procedures, and manuals.
* 3rd party and regulatory submissions, as required, including gathering of documentations and other data required.
Compliance Monitoring:
* Monitor updates to compliance and legal regulations pertaining to health, safety, security, environment, and quality, utilising our online legal register provider.
* Support internal and external audits and inspections, providing necessary documentation and information.
Incident Reporting and Investigation:
* Support the reporting of incidents, accidents, and near misses.
* Maintain incident records and generate reports for analysis and trend identification.
Training and Communication:
* Schedule HSSEQ training programs for employees at all levels.
* Communicate HSSEQ policies, procedures, and updates to the workforce.
* Act as a point of contact for HSSEQ-related enquiries and concerns.
Data Analysis and Reporting:
* Compile and analyse HSSEQ data to identify trends, areas for improvement, and areas of excellence.
* Prepare regular reports for management to track key performance indicators related to HSSEQ.
Continuous Improvement:
* Actively participate in continuous improvement initiatives to enhance HSSEQ performance.
* Provide recommendations for process enhancements and best practices.
Requirements (qualifications, education, experience and/or skills):
* Strong organizational skills and attention to detail.
* Previous administrative experience required.
* Excellent communication and interpersonal skills.
* Self-motivated and proactive.
* Proficiency in Microsoft Office Suite.
* Experience in a similar role or industry is preferred.
* Driving licence, as travel to sites may be required for experience and self-development purposes