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Personal Assistant to Senior Director

4 months ago

Canary Wharf, United Kingdom Hays Business Support Full time

Your new role

Provide comprehensive administrative support to the Senior Director in a professional, responsible and timely manner;
Manage enquiries to the team, being proactive and alert to the Senior Director's daily workload;
Manage the Senior Director's diary, handling diary conflicts, and exercising sound judgement in prioritising appointments;
Assist the Senior Director in managing their outlook inbox, responding to queries or actioning work in their absence (as required) and monitoring progress;
Support timely and efficient distribution of papers, and other tasks required for meetings and decision-making;
Book travel, accommodation, meeting rooms and refreshments as required; meet and greet external visitors;
Assist the Senior Director in processing work expenses;
Work closely with the Business Manager supporting with business and workforce planning and budgeting, recruitment, business continuity and establishment lists;
To build influential relationships with a wide range of internal stakeholders;
Arranging team meetings, hybrid awaydays and scheduling agenda items; and supporting in the production of agendas and minutes;
Provide support to both the management team and Project Directors as required;
Providing cover for other PAs as required.
What you'll need to succeed

Demonstrable experience of excellent organisational and working in an administrative support capacity including, but not limited to, diary management, prioritising heavy workflow and working proactively in a busy environment.
Strong interpersonal skills with experience of contributing through working as part of a team and building relationships across departments, inside and outside the organisation, across varying levels of seniority.
Experience of working collegiately at PA level and supporting senior stakeholders.
Excellent communication skills both written and oral with experience of tailoring to the needs of different audiences and experience of representing organisations to stakeholders.
A strong knowledge of Microsoft Office packages, particularly Teams, Outlook, Word, SharePoint and Excel.What you'll get in return

£16.00 per hour (inc.holiday pay)
40% hybrid working - office is based in Canary Wharf
Potential extension of contractWhat you need to do now
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