Fleet Administrator

1 month ago

Warwick, United Kingdom Wanzl Full time

Title of Position Fleet Administrator

Reporting to Fleet Co-Ordinator

Based Warwick

* Part time 20 hours per week,

* 4 hrs per day 5 days per week

* £12,500 per annum

Company Overview

The Wanzl Group is a recognised global leader for the supply of retail equipment and services across the Logistics Industry and retail sector.

The Wanzl UK Group of companies is the largest subsidiary of Wanzl turning over circa £90m annually & currently employs circa 750 staff throughout the UK & Republic of Ireland.

Job Description

The role of the Fleet Administrator is to support the Fleet Co-Ordinator with all responsibilities associated with the management of Wanzl’s fleet of vehicles.

Key Responsibilities

§ General fleet administration - ensuring all daily fleet tasks are completed accurately and promptly.

§ Processing road user charges and registering vehicles to relevant business accounts (i.e. Dartford, Congestion/ULEZ, Clean Air Zones, etc.)

§ Fines management – logging all vehicle related fines on a dedicated database, submitting appeals/payments/recharges within the appropriate timeframe.

§ Update databases with new starters & leavers, car & van reallocations, additions & terminations.

§ Processing road tax reminders, safety recalls, ad hoc hire requests, incoming post, outgoing post & parcels, new starter documents (requesting/completing licence checks), parking permits (residential and business).

§ Contacting Drivers with photo licences due to expire.

§ Fuel card & spare key management.

§ Downloading reports & following up with Drivers to ensure all defects are rectified & outstanding documents updated.

§ Using the vehicle tracking portal, downloading reports when requested.

§ Assist members in the Service Team with Fleet related queries.

§ Provide cover for the Fleet Controller when needed.

§ Daily Van Check – Review driver morning checks for actionable items

§ Credit Cards – Ensure receipts kept when used and kept for monthly reporting

§ Vehicle mileage gathering and recording

§ Complete other ad hoc duties as required

Key Skills

§ Taking responsibility and initiative without the need for day-to-day direction.

§ Organisational skills with great attention to detail is required.

§ Able to follow processes.

§ IT Literate - PC Skills in Excel, Word, Outlook, and other fleet related databases.

§ To be able to prioritise workload & work to deadlines.

§ Strong administration & communication skills with internal & external stakeholders via phone & email.

LICENCE/CERTIFICATION:

§ Clean Full UK Driving Licence is required

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