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Office Administrator
4 months ago
Are you looking for the next step in your career or a return to the office?
Do you have Administration experience?
Can you deliver excellent support to a busy team?
My Client, full-service Fire and Security firm, are looking for an office administrator to join their friendly team on a part-time basis. This is an office-based position, ideally 3 days a week, Monday, Wednesday, Friday, 18-21 hours a week between 9am and 5pm but there may be some flexibility on this for the right person.
They pride themselves on being customer focussed, delivering a tailored service where their client’s needs are at the forefront and need a highly organised individual with an outgoing personality, excellent communication skills and friendly manner to support the smooth running of their office.
Working closely with the office manager your responsibilities will include:
* Managing telephone enquiries, directing calls, and taking accurate messages.
* Sending equipment to clients and booking returns as needed.
* Collating and storing engineer worksheets on the in-house database, ensuring all jobs are accounted for and missing worksheets are obtained from engineers.
* Checking alarm reports, reporting issues, downloading/filing for monthly reports and sending requests for account amendments as needed.
* Updating technical drawings as instructed for quotations/installations and final fit projects.
* General office administration including invoice payments, various maintenance requests for fleet vehicles and additional requests to support the operational management team.
Working as part of a tight knit team in an ever-changing environment it is essential that you can multitask and prioritise your workload. You will also need:
* A good working knowledge of Microsoft Office Application, Outlook, Word, and Excel. Training will be provided on more specialist packages.
* Excellent time management skills.
* Friendly and professional telephone manner.
* Excellent attention to detail.
This is an ideal opportunity for a second jobber looking to learn and develop within an established small business or a person looking to return to the office and refresh their skills. All successful applicants will be asked to undertake a full DBS screening.
To apply please send in your CV or call the office to find out more information
