Accounts and Sales Administrator

4 weeks ago

Wickhambrook, United Kingdom TXM Recruit Full time

Role: Accounts & Sales Administrator

Salary: £27,000 Base

Location: Newmarket, Suffolk

Working Hours: 40 Hours

Contract: FTC 12 Month Maternity

Do you have proven accounts administration experience and are computer literate with the ability to prioritise, carry out instructions accurately with attention to detail?

This is your chance to be part of an innovative and dynamic company based in Newmarket, who require an Accounts and Sales Administrator to join their growing business and team for a Maternity Cover starting May 2024.

You will be responsible for ensuring all duties as listed below are processed in a timely manner. Communicating at all times with the Finance Manager and Export Manager.

Ensure all accounting and sales admin processes have Standard Operating Procedures and a matrix showing deadlines when each task needs processing and ensure that they are updated. You will predominately be assisting the Team with various administration tasks relevant to sales order processing and machine build.

Key Expertise

* Process purchase ledger invoices and customer sales invoices/commercial invoices/credit notes using the ERP system and Sage software.

* Credit control ensuring debtors are managed in accordance with company financial procedure.

* Collect data for and complete grant monitoring form (quarterly).

* Collate all delivery notes from stores.

* Process supplier invoices on the ERP system.

* Liaise with stores if processing issues arises.

* Chase & resolve any issues with all parties.

* Send processed invoices to the Financial Director for payment if not paid by DD.

* Email supplier remittances daily.

* File all paid invoices in accounts filing system.

* Reconcile supplier accounts monthly to ensure all invoices are paid.

* Liaise with suppliers if issues arise.

* Send customer statements monthly.

* Chase overdue invoices internally, then with customers.

* Collate receipts from credit card holders and process the monthly statement.

* Support Spares in their busy periods answering calls.

* Cover for spares and production administration for holidays and sickness and during busy periods as requested by line manager.

Key Skills and Experience

* Support the Export Manager with processing of sales opportunities on salesforce and liaising with Production Administration to publish order acknowledgements.

* Provide support for the Office Administrator in busy periods and during holiday and sick leave arranging customer visits to include booking meeting rooms, catering, accommodation, arranging merchandise and being available to provide support on the day of the visit.

Working week - Core Hours are 8am to 5pm with 1-hour unpaid lunch.

Benefits - 31 days holiday including bank holidays + Christmas shutdown + Company sick pay + Healthcare + Free onsite parking + Family owned and run business + Company social activities

We are keen on speaking with experienced candidates who are looking for a new challenge and who want to join a business who are rapidly growing and who can offer serious career progression

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