Contracts Manager

3 weeks ago

Birmingham, United Kingdom Fit Out UK Full time

Fit Out UK are a leading interior fit out contractor and relocation services provider working in the Retail, Leisure, Commercial & Residential Sectors.
We are currently looking for a new Contracts / Project Manager to join us to oversee and manage our retail/commercial projects across the Country.
The contracts manager will be overall manager for specific projects. Reporting to he workstream manager, the Contracts Manager will manage site managers, direct labour and sub-contract labour. The role will include interfacing with equivalent managers in cost management, M&E, transport, distribution, procurement, combined installation and design and other internal departments as required.
The Contracts Manager will have overall management responsibility for delivery of the project from conception to close. This will include scoping the required works, preparing the project programme and ensure delivery of the project in accordance with the project implementation plan and Contracts Manager guidelines. All projects will be delivered in accordance with the companies ethos and maintaining it’s reputation at all times. At all times the Contracts Manager must have a focus on POW, profitability, regulatory compliance and quality of delivery and project close out. The role has a wide scope and will encompass all management functions needed to ensure smooth project delivery.
Specific Responsibilities
· Maintaining a personal workload tracker.
· Attending management calls and meetings as required.
· Scoping works with the client.
· Briefing the cost manager on works required and supporting the procurement process.
· Arranging surveys and obtaining drawings and documents required during the pre construction process.
· Supporting the cost manager in confirming provisional sums.
· Submitting and managing RFI’s.
· Establishing and maintaining a project risk register.
· Project planning to ensure risks are minimised and a smooth delivery is ensured.
· Attendance at client calls and meeting including the production and distribution of notes and minutes.
· Allocating actions to other individuals and ensuring they are completed.
· Preparation and tracking of the project programme.
· Reporting any risks to the workstream manager.
· Reporting date changes to the workstream and programme manager.
· Engaging site management and sub-contractors.
· Ensuring construction in accordance with relevant building regulations and recognised best practice.
· Managing and ensuring building control and BREEAM certification is obtained where required.
· Obtaining permits as required.
· Completing takes off and requisitioning materials via the portal.
· Producing relevant Health & Safety paperwork and obtaining confirmation of adequacy pre start.
· Recording changes and managing variations.
· Managing the on site works as required,
o Maintaining daily contact with site management.
o Making regular structured and documented site visits.
o Recording progress.
o Ensuring compliance with daily site reporting processes.
o Completing weekly safety audits.
o Acting as escalation point for the site manager.
o Resolving site issues.
o Ensuring progress of the works.
o Supporting and managing site activities as required such as ordering additional materials and confirming attendances or deliveries.
o Ensuring site is ready for handover.
o Managing plant returns.
o Ensuring safe delivery.
o Self snagging and quality management.
o Reporting on site progress and risk to the workstream manager and cost manager.
· Handing the project over to the client.
· Preparing and managing the snagging report.
· Ensuring the snags are uploaded by the admin support team.
· Engaging the relevant contractors and ensuring the completion of snags and handover variations in accordance with the SLA.
· Ensuring the admin team have all photographs and have closed all snags on LX.
· Ensuring all O&M documentation is obtained and uploaded in accordance with the SLA.
· Preparation and submission of completion statements regulation 38 files and fire compliance reports.
· Supporting the final account preparation process.
The role will include other such duties deemed necessary by the workstream manager in order to ensure delivery of the project.
Qualifications / Skills / Experience
· Intermediate Microsoft office suite
· Basic MS Project
· Good communications skills
· SMSTS
· CSCS
· First Aid
· Minimum 5 years contracts management experience
We are currently hiring and interviewing, this role can be employed permanently or potentially a fixed term contract on a day rate

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