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Office Administrator
4 months ago
Are you an experienced administrative professional with a proven track record of excellence in office management?
Do you thrive in dynamic environments and excel at supporting senior leadership, internal teams, and external customers?
If you are looking for your next part-time administration career, we have the role for you
Our client is a nationally respected and recognised supplier of access mats, who are expanding their team as a result of a new depot opening. They have connections to a variety of sectors such as construction, utilities, and energy.
As an Office Administrator, you will bring your extensive expertise to oversee daily administrative functions, coordinate meetings and events, maintain meticulous records, and provide outstanding support to senior management teams. Your organisational proficiency, attention to detail, and exceptional communication skills will be key in helping the office operations run smoothly. You will be highly involved in account-based tasks which involve credit control, purchase ledger, sales ledger, and invoicing so experience in these is highly beneficial.
The role is part-time with a requirement of Monday – Friday based in their Stratford-Upon-Avon depot; hours are typically 10:30am – 2:30pm. Additional work may be required occasionally for holiday cover where appropriate.
Salary is £13.50 - £15.00 per hour, depending on experience.
Main Responsibilities Include (but are not limited to):
Manage Office Operations: Oversee day-to-day administrative tasks such as answering calls, responding to emails, diary management and ensuring accurate and updated filing systems
Coordinate Meetings and Events: plan and organise internal meetings, conferences, and company events where needed
Purchase and Sales Ledger, Credit Control duties and general account administration and bookkeeping responsibilities including invoicing and expense tracking
Provide exceptional customer service to clients and visitors, both in person and over the phone, ensuring all queries are handled in a timely and efficient manner
Assisting the Managing Director and General Manager with administration needs when needed
Be involved in the after-sales experiences of customers and clients to ensure the highest level of customer satisfaction and service
Logistic Management: ensuring all suppliers and customers are updated on their delivery transportsThe Ideal Candidate:
Be confident in their office management skills and able to jump right into work
Outstanding communication skills, both written and verbal, with a polite and approachable attitude
Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) is essential
Experience in Sage 50 is highly desired or experience in a similar application
Strong organisational skills and a detail-oriented mindset
Flexible and able to adapt to changing priorities and handle multiple tasks simultaneously in a timely manner
Must be self-driven and innovative; bringing new and beneficial ideas forward to improve office management
Must have access to their own transport as the office location is rural with no public transport accessCompensation and Benefits:
25 days holiday on a full-time basis (pro-rated for part-time hours, some holidays are required for office shutdown during Christmas period) and 8 Bank Holidays (providing these fall on working days)
Competitive salary with annual profit/performance-based bonuses
Pension Contribution Scheme
Welcoming environment, where you can be part of a supportive, inclusive, and growing workplace cultureAre you searching for an exciting new administration adventure with a growing and expanding company? If so, we urge you to apply today
