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Finance Officer
3 months ago
Finance Officer
Monday to Friday (Maternity Cover)
2nd of September to December 20th
£12.18 per hour 37 hour week
Job Purpose:
Responsibility for the purchase order system for the whole school, ensuring that accurate records are kept and timescales are adhered to. Responsibility for placing orders either via the purchase order system or with the school credit card including keeping accurate records of orders placed. Maintain the registration of assets onto the asset register on a regular basis. Have knowledge of all systems currently used and new systems that introduced within the Finance Office, ensuring that knowledge and skills are kept up to date (training participation). Processing of accounts payable i.e. payment of invoices, BACS and cheque runs, journals. Recording all invoices on the Finance post log. Liaise with Students, Staff, suppliers and customers on a regular basis.
Key Responsibilities:
General:
Purchase orders
Asset registration
Accounts payable
Trips and visits and School fund accounting
Cashless catering and ParentPay
Accounts receivable
Bank reconciliations
Management of petty cash
Maintenance of databasesSpecific:
Responsibility for the purchase order system for the whole school, ensuring that accurate records are kept and timescales are adhered to.
Responsibility for placing orders either via the purchase order system or with the school credit card including keeping accurate records of orders placed.
Maintain a register of assets onto the asset register on a regular basis.
Have knowledge of all systems currently used and new systems that are introduced within the Finance Office, ensuring that knowledge and skills are kept up to date (training participation).
Processing of accounts payable i.e. payment of invoices, BACS and cheque runs and journals.
Recording all invoices on the Finance post log.
Liaise with students, staff, suppliers and customers on a regular basis.
Responsibility for the educational trips and visits accounts, keeping accurate records and ensuring clear communication links between the finance office and trip/visit organisers.
Keep accurate records for all school accounts.
Prepare bank reconciliations.
Responsibility for Petty Cash accounts, keeping accurate records and reconciling on a regular basis. Ensuring that strict Petty Cash rules are adhered to.
Responsibility for the Cashless system and ParentPay accounts keeping accurate records of school meal, trips and visits and extra curriculum activities income.
Responsibility for answering parents queries regarding catering and/or trips and visit balances and funding.
Responsibility for the transfer of accurate information on to the finance system including the processing of journals.
Be able to cover for other Finance Officers during absence if necessary.
Report directly to the Finance Business Manager or Finance Director regarding any issues or problems that arise.Carry out other reasonable tasks from time to time as directed by the Finance Business Manager or Finance Director. The post holder will be expected to work within the schools policies and procedures. Performing other such duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility.
The key competencies and behaviours commensurate with this post are :
General Information:
The job description is not intended to be a complete list of duties and responsibilities, but indicates the major requirements of the post. It may be amended at a future time, to take account of the developing needs of the trust.
The post holder will undertake any other duties at the request of the Head teacher, appropriate to the remit.
The above principal responsibilities are not exhaustive and may vary without changing the character of the job or level of responsibility.
The Health and Safety at Work etc. Act, 1974 and other associated legislation places responsibilities for Health and Safety on all employees. Therefore, it is the postholder's responsibility to take reasonable care for Health and Safety and Welfare of him/herself and other employees in accordance with legislation.
The above duties may involve having access to information of a confidential nature, which may be covered by GDPR, and by Part 1 of Schedule 12A to the Local Government Act, 1972. Confidentiality must be maintained at all times.
The trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.
To work and process personal and sensitive information in accordance with Data Protection Act 2018 including the General Data Protection Regulations (GDPR) 2018
To ensure work is conducted in a way that protects the safety and security of information (e.g. strong passwords, reporting breaches, securing paper records, securely disposing of records)If you are interested and meet the above criteria, please send your CV to (url removed) or call the Commercial team on (phone number removed) if you have any queries.
Please note: Prestige Recruitment is an equal opportunity employer with 30 years of service within the recruitment & staffing sector
