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Document Controller

2 months ago

Coleman Street, United Kingdom People Group Limited Full time

We have been appointed on behalf of our client to recruit a MEP Document Controller in the London area to oversee multiple fit out projects within City of London area.

Your responsibilities will include:

Reading and Understanding Project Guidelines:

Thoroughly review all EDMS process and procedures guides related to the project.
Ensure a solid understanding of the guidelines to enforce adherence and provide accurate guidance.
Adhering to Processes and Procedures:

Monitor the team's and subcontractors' compliance with the project's processes and procedures.
Offer guidance and corrective measures when deviations occur.
Work Package Assignment:

Assign documents to appropriate work packages as per the guidelines.
Ensure compliance with subcontractor viewing restrictions during this process.
Quality Assurance Checks:

Perform QA checks on all incoming information.
Process the information according to established procedures.
Document Transmittals:

Ensure all drawings and documents published on the system are linked to a document transmittal.
Prepare document transmittals for all information issued.
Drawing and Document Management:

Download all drawings and documents for daily file updates and physical filing/hanging.
Maintain and update various project schedules and registers, including:
Technical Submission Schedule
Method Statement Schedules
RFI Register
Comment Schedules
Drawing Register
Filing:

Manage both electronic and hard copy filing systems for project documents.
Document QA and Comment Scheduling:

Review and schedule document QA checks and comments.
Plan Reviews:

Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
Ensure these plans align with the actual information in EDMS
RAMS Comments and Status:

Issue comments and statuses for Risk Assessment Method Statements on EDMS.
Document Filing System Maintenance:

Maintain the company's electronic and paper-based drawing and document filing system.
Document Archiving:

Archive documents systematically for easy retrieval and reference.
Project Coordination:

Undertake project coordination tasks and ad-hoc assignments as required.
Skills and Competencies

Attention to Detail: High level of accuracy in document management and QA processes.
Organizational Skills: Efficiently manage and update various project registers and schedules.
Communication Skills: Effectively communicate guidelines, corrections, and statuses.
Technical Proficiency: Competence in using EDMS and other document management systems.
Training Aptitude: Willingness to attend and learn from training sessions.
Professionalism: Maintain a professional demeanor and presentation.
“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees