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Purchasing Administrator

3 months ago

Royal Leamington Spa, United Kingdom Brellis Recruitment Full time

Purchasing Assistant / Purchasing Administrator

Salary circa £30k, Beautiful offices, Yearly bonus, Great working and team environment.

We are recruiting an experienced Purchasing Assistant / Purchasing Administrator for a well-established SME based in Leamington Town Centre. The business has been operating for over 25 years and are a leading supplier of high quality products to a wide variety of industries.

Working closely with the other Purchasing Assistant/Purchasing Administrator. Negotiating product pricing & transport options, accurately & promptly process orders in SAP; ensure orders are fulfilled from suppliers on time keeping key stakeholders informed

Purchasing Assistant / Purchasing Administrator requirements

Previous Purchasing experience is essential
Experience of international trade is preferred
Must have excellent numeracy skills- our price costing calculations require many aspects to be taken into account: transport fees, Import duties, currency conversions, industry taxes etc to be considered & added
Must be very competent in excel as price matrix information from some suppliers is used and converted into internal cost matrices
Must be educated to A level or degree or equivalent standard
Purchasing Assistant / Purchasing Administrator duties

Negotiate product price and availability quotations from the appropriate suppliers.
Analyse product samples as required and determine full specification details.
Work on new product development with Sales Team where required.
Calculate final purchase prices for Sales Team to include exchange rates, import duties, PPT and transport.
Update and chase quote requests and prices by supplier on SAP
Create monthly internal product pricing matrices for Sales Team
Monitor trends in raw material & currency pricing & ensure Sales Team and Operations Director are aware of any incoming increases form suppliers.
Build good supplier relationships on the phone and face to face.
Highlight any supply issues to Operations Director as weekly Operations Team meeting.
Assist Operations Director in sourcing new suppliers for existing and new products to optimize service and profitability.
Purchasing Assistant / Purchasing Administrator Order Processing duties

Set up new product records in SAP ensuring that the product specifications are accurate
Update the product records in SAP for all products as changes are required
Check all order paperwork from sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Team as per OP 3 Sales Order Processing Procedure for approval by Operations Director.
Obtain approval from Finance for customer orders where credit limit has been exceeded.
Follow down payment order process where customer credit is not permitted
Purchasing Assistant / Purchasing Administrator Order Fulfilment duties

Send purchase orders to suppliers.
Send sales order confirmations to customers.
Check and track in Supplier PO confirmations; record dates on SAP and query any which don’t meet expectation with the supplier.
Handle customer and supplier queries post order process to meet target delivery dates; highlight any issues with relevant stakeholder
Build good supplier & customer relationships on the phone and face to face
Ensure containers leave the overseas suppliers when required and chase relevant documentation.
Keep SAP up to date with relevant despatch dates as information becomes available
Using weekly SAP reports, review orders due across all suppliers in SAP to ensure customer lead times are met at all times & appropriate remedial action is taken as required if not
Participate in Operations Team meetings to discuss potential supply chain issues; develop plan of action and liaise with customers, suppliers, Sales Managers, Operations Director as appropriate
Liaise with the Sales Team regarding drop ship goods on order reports from SAP as requested
Pick Orders on SAP if order is for a stock item and notify the Warehouse & Logistics Manager to arrange physical stock pick and transport
INDH