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Senior Project Secretary
4 months ago
Our client is a global engineering contractor with strong local presence in the UK market. Their focus is directed towards the energy market, including energy transition projects.
They operate across the project lifecycle from technology and engineering, through construction, commissioning, operation & maintenance services.
Job Purpose
A highly organized and experienced Senior Project Secretary with excellent communication/administrative skills and proven ability to manage project documentation, coordinate team activities, and ensure efficient project execution. You will provide comprehensive support to Clients, Project Managers and Engineers on a major Energy project.
Key Responsibilities
Project Support: Provide comprehensive administrative and secretarial support to the Client and Project Manager, including workload planning, leave management, staff training, and project progress reporting.
Documentation Management: Assist Project Engineers in preparing project reports, PowerPoints, Word and Excel document formatting, expediting deliverables, and managing project documents according to filing and archiving procedures.
Communication & Coordination: Act as a central point of contact for project correspondence, ensuring proper document processing, dispatch, and recordkeeping. Coordinate the preparation of project reports, presentations, and other documents.
Team Leadership: Oversee the work of Project Secretaries and Junior Project Secretaries, facilitating regular team meetings and knowledge sharing initiatives.
Project Completion & Improvement: Contribute to project closure activities and identify and document lessons learned for future project improvement.
Additional Duties: Manage project mailboxes, PCB databases, take phone calls, book conference rooms, and assist with general project administration.
Minimum Qualifications:
Extensive relevant experience in a fast-paced engineering/construction environment.
Excellent communication, interpersonal, and organizational skills.
Proficient in Microsoft Office Suite.
Company information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.
We actively recruit at all levels and this is a superb opportunity for a Senior Project Secretary looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included
