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Personal Assistant
4 months ago
Personal Assistant (PA)
Company Overview: We are a leading renewable energy company headquartered in Belgravia, London, dedicated to driving forward sustainable solutions for a greener future. Committed to innovation and excellence, we specialize in developing and implementing cutting-edge renewable energy technologies that mitigate climate change and promote environmental sustainability. As we continue to expand our global presence and impact, we are seeking a dynamic and highly organized Personal Assistant to provide comprehensive support to our executive team.
Position Overview: As a Personal Assistant, you will play a crucial role in enabling the efficient functioning of our executive team by providing proactive administrative and organizational support. Working closely with senior executives, you will manage their schedules, coordinate meetings and travel arrangements, and handle a wide range of administrative tasks with professionalism and discretion. This is an exciting opportunity to join a forward-thinking company at the forefront of the renewable energy revolution. This position is a 1 month trial period before moving into a permanent contract.
Location: Belgravia, London (full time, on site)
Key Responsibilities:
Executive Support: Provide high-level administrative support to members of the executive team, including managing calendars, scheduling meetings, and handling correspondence.
Travel Coordination: Arrange domestic and international travel logistics, including flights, accommodation, and transportation, ensuring smooth and efficient itineraries.
Meeting Management: Coordinate and prepare materials for meetings, conferences, and events, including agendas, presentations, and meeting minutes.
Communication Liaison: Serve as a primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
Document Management: Manage and maintain confidential documents and files, ensuring accuracy, organization, and accessibility.
Expense Management: Process expense reports and invoices in a timely and accurate manner, reconciling expenses and maintaining records.
Project Coordination: Assist with special projects and initiatives as assigned, coordinating cross-functional efforts and ensuring deadlines are met.
Office Management: Oversee office supplies and equipment, liaising with vendors and service providers as needed to maintain a productive work environment.
Confidentiality: Handle sensitive information with discretion and confidentiality, maintaining the highest standards of professionalism and integrity.
Ad Hoc Support: Provide additional support to executives and team members as required, demonstrating flexibility and adaptability in a fast-paced environment.
Qualifications:
Proven experience as a Personal Assistant or Executive Assistant, preferably in a corporate environment.
Experience as a Personal Assistant or Executive Assistant within the Engineering or Energy Sector.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
Strong written and verbal communication skills, with a professional and courteous demeanor.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
High level of attention to detail and accuracy, with a proactive and resourceful approach to problem-solving.
Discretion and confidentiality in handling sensitive information and correspondence.
Bachelor's degree or equivalent qualification is preferred but not essential.Benefits:
Opportunity to work for a dynamic and forward-thinking renewable energy company.
Collaborative and inclusive work environment with opportunities for professional development and growth.
Convenient Belgravia location with excellent transport links.INDJB
