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School Administrator

3 months ago

Oxfordshire, United Kingdom TimePlan Education Full time

Job Title: School Administrator

Location: Oxfordshire, United Kingdom

Position Type: Full-Time

Salary: Competitive, based on experience and qualifications

Reports To: School Business Manager / Headteacher

Job Overview:

We are seeking an organized and efficient School Administrator to join our vibrant school community in Oxfordshire. The successful candidate will play a key role in ensuring the smooth day-to-day operations of the school by providing comprehensive administrative support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a busy school environment.

Key Responsibilities:

Administrative Support:

Manage the school's reception area, welcoming visitors, handling inquiries, and directing them to the appropriate staff.
Maintain and update school records, databases, and filing systems, ensuring accuracy and confidentiality.
Assist with the preparation and distribution of school communications, including newsletters, letters to parents, and staff memos.
Schedule and coordinate meetings, appointments, and events, ensuring all necessary arrangements are made.
Pupil and Staff Administration:

Manage pupil admissions, transfers, and attendance records, liaising with parents and relevant authorities as needed.
Assist with the recruitment and onboarding process for new staff, including coordinating interviews and preparing employment documents.
Maintain up-to-date staff records, including training, absence, and performance data.
Financial Administration:

Process and monitor school finances, including handling petty cash, processing invoices, and managing payment systems.
Assist in the preparation of the school's budget and financial reports as required by the School Business Manager.
Handle the collection of school fees, trip payments, and other financial contributions from parents.
Communication and Liaison:

Act as a point of contact between the school, parents, students, and external agencies, ensuring clear and effective communication.
Coordinate communication with the local education authority, suppliers, and other stakeholders.
Manage the school's email inbox, ensuring timely responses to queries and correspondence.
General Office Management:

Order and manage school supplies and resources, ensuring the office is well-stocked and organized.
Oversee the maintenance of office equipment and liaise with IT support for any technical issues.
Ensure the school's administrative processes comply with relevant regulations and best practices.

Qualifications:

Previous experience in an administrative role, preferably within an educational setting.
Strong IT skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with school management software.
Excellent organizational and multitasking abilities.
High level of accuracy and attention to detail.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.

Desirable:

Experience working in a school or similar environment.
Knowledge of school administrative procedures and regulations.
Familiarity with SIMS (School Information Management System) or similar school database systems.

Personal Attributes:

Friendly and approachable, with a positive attitude towards staff, students, and visitors.
Proactive and self-motivated, with the ability to work independently and as part of a team.
Calm and composed under pressure, with strong problem-solving skills.
Commitment to the values and ethos of the school.

How to Apply:

Interested candidates are invited to submit their CV. Applications should be sent

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