Assistant / Executive Assistant to CEO

4 weeks ago


Oxford Oxfordshire, United Kingdom Parke Lane People Limited Full time

PLEASE NOTE- This role is offered on a FTC 3 month contract, after successful completion of this FTC, you will be taken on permanently.
EA Support and Office Administration
Provide comprehensive and efficient administrative support to the Dean in all aspects of her work, in order to facilitate the smooth and effective performance of her role, and devising and implementing office administrative systems and procedures and proactively improving these where necessary
Management of various email accounts.
Maintain the Dean’s electronic diary, including organising internal and external meetings and international travel.
Make appropriate travel arrangements, booking hotels and restaurants and other events, both domestically and overseas.
Provide line management of a small team of support staff, operating to facilitate the Dean’s meetings, events and receptions.

Communicate effectively and professionally with senior colleagues and the wider community, on behalf of the Dean, recognising the often highly confidential nature of correspondence, and ensuring that enquiries are dealt with promptly.
Responding both verbally and in writing to a range of issues on behalf of the Dean, drafting original and sometime sensitive correspondence for external audiences.
Student Co-ordination
Organising meetings between the Dean and student groups.
Support the Dean with ad hoc projects as they arise.

Experience of successfully managing the busy office of a senior member of staff, preferably (but not necessarily) in a university and/or charitable or ecclesiastical organisation.
Excellent verbal communication skills and the ability to deal tactfully and effectively with a wide variety of members including academic staff office-based staff, students as well as members of the public.
Experience of making complex travel arrangements and associated bookings.
A flexible approach to workload and hours of work, with a co-operative and collaborative attitude.
Good IT skills (Microsoft Office, Excel, email etc.) Sympathy with the Christian ethos, vision and ministry.

In return our client offers a generous salary and excellent benefits package.

PLEASE NOTE- This role is offered on a FTC 3 month contract, after successful completion of this FTC, you will be taken on permanently.



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