STEP Business Support Coordinator

4 weeks ago

Abingdon Oxfordshire, United Kingdom Rullion Limited Full time

We have a current opportunity for a STEP Business Support Coordinator on a temporary basis.
Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.
The position will be based in Abingdon.
For further information about this position please apply.
STEP is an ambitious programme to accelerate the delivery of sustainable Fusion Energy.
The programme aims to deliver an integrated concept design for a fusion powerplant based on the Spherical Tokamak.
It will develop and identify solutions to the challenges of delivering fusion energy, benefiting from Culham' s breadth of expertise and its suite of research facilities.
The STEP programme adopts a collaborative and innovative approach that combines the strengths of UKAEA with industry, universities, and other organisations.
The ambition of STEP extends beyond the technical challenges, also breaking new ground in the commercialisation of fusion in areas such as siting, regulation, cost model, supply chain development and commercial funding.
The role of the STEP Facilities and Business Support Coordinator is to: Be front facing corresponding with external stakeholders and engage with government on behalf of the Director and executive members.
To provide Executive Assistant support to the STEP Programme Directors in project managing key business events, including the diary and inbox management, respecting confidentiality and discretion at all times.
To manage programme information and correspondence effectively, ensuring confidentiality and discretion Guiding the business support team to adapt to new systems, update existing processes and consider enhanced ways of working, to promote improved IT literacy, document control and data management for STEP.
Provide facilities coordination and action building issues in an effective timeframe.
To work in partnership with the Internal Communications team, to coordinate Programme events and briefings To collaborate with other STEP colleagues to update the STEP SharePoint with useful resources Accountabilities: Diary Management and Meeting Coordination Diary and inbox management on behalf of the Director of STEP and/or STEP Executives, and associated coordination / scheduling of key business meetings, including the effective management and planning for the STEP Business Calendar.
Co-ordination and management of meetings, including visitor management and the associated processes for site-access.
This includes the provision of support for internal events, and arrangements in hosting external visitors.
Communication and Stakeholder Management Effective internal communications (both in written and verbal form), ensuring clarity and accuracy in all internal and external emails or associated correspondence with the Programme / Department, and wider business.
Front facing with external stakeholders and engaging with government on behalf of the executive members, ensuring no reputational risk.
Provide support to the communications and stakeholder engagement team on programme events and briefings The preparation of agendas and support with meeting minutes/committees either on or off-site as required.
Monitoring of meeting outcome progress, identifying follow up actions needed, with summaries issued to relevant stakeholders.
Induction & Site-Access Proactive and effective delivery of induction and orientation of new starters, visitors, and placements; secure IT access, site-access pass, building access and the set-up of accommodation on-site.
Support integration of new programme members, ensuring they have programme wide scheduled events and be the main point of contact for support to this employee.
Support with the coordination and management of site inductions and access to the Programme / Department offices, including any on-site protocols to ensure prompt access for all existing and new team members.
Systems and Document Management Management of the people database for the programme (People List), ensuring that the in-house system is maintained accurately with reliable data and process flows work as expected.
Ensuring continuous improvement of the system by working with multiple stakeholders and delivering this work through others by directing their activities.
Effective management of relevant data systems and records (both electronic and paper-based) on behalf of the Programme / Department, ensuring that this information is kept up-to-date and is maintained with accuracy.
Following existing internal and external processes and adapting to new systems and processes in line with organisational policy and procedure, linked to IT security, document control and data management.
Procurement Purchase management on behalf of the Programme / Department, as instructed and in line with financial delegations.
Checking authorisations and receipts against spend, highlighting any concerns or issues linked to a requisition.
Effective organisation and coordination of procurement activities on behalf of the Programme Executive, ensuring robust follow-up, tracking, and monitoring mechanisms within the Programme Administration team.
Recruitment Administration Support with Programme / Department recruitment administration, including the scheduling of interviews, planning recruitment campaign calendars and other recruitment administration support as required, linked to the online system.
Follow-up with hiring managers and project managers (within the Programme / Department), to ensure the effective completion of board reports and to help promote/track the effective conclusion of recruitment campaigns.
Budget Responsibility: The postholder will be responsible for raising requisitions and purchase orders on behalf of the STEP Executive Team and department.
Specific Qualifications/Experience: Essential: ? Demonstrable administrative experience ? Excellent interpersonal and communication skills at all levels ? Discreet and professional approach, even when under pressure ? Proven ability to cope with multiple tasks and prioritise appropriately ? Effective planning and organisational skills ? Excellent IT literacy and competency with Microsoft Office software ? Be able to work autonomously, with initiative and minimal supervision ? Previous experience of identifying and implementing process improvements ? Proactive, is able to problem solve ? Is able to work within a team and operate with a hybrid working force and multiple locations Other Duties: Display Screen Equipment Assessor for the Programme / Department PC Representative for the Programme / Department U4BW Champion for the Programme / Department Safety Marshall for the Department Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
ADZN1_UKTJ

  • HR Coordinator

    2 days ago

    Abingdon, United Kingdom Reed Business Support Full time

    A well established public sector organisation based in Abingdon is seeking a talented and organised HR Coordinator to provide administrative support and guidance to customers both internally and externally regarding all aspects of recruitment. **Pay rate**: £22,500 per annum + holiday pay **(Flexible working pattern)** **Key Responsibilities** - Liaise...

  • Business Support Coordinator

    11 hours ago

    Oxfordshire, United Kingdom Ferreira Young Recruitment Full time

    **Business Support Coordinator -Oxford Office - 26k plus superb benefits** A leading independent property consultancy in the UK offering agency and professional advice across Commercial, Residential and Rural sectors in looking for **a Business Support Coordinator** to support a busy team in their residential Oxford Office. You will join a dynamic team and...

  • Project Manager

    11 hours ago

    Oxfordshire, United Kingdom Reed Business Support Full time

    Reed Oxford are delighted to be partnering with a continuing educational provider for the appointment of a Project Manager to join their team in Summertown. The Project Manager will help create and manage a variety of digital education portfolios, both newand existing within the sciences, arts and humanities field, alongside supervising and advising a team...

  • Senior Technical Coordinator

    4 weeks ago

    Abingdon, Oxfordshire, United Kingdom Hill Group Services Limited Full time

    Role Overview: We are seeking an experienced Senior Technical Coordinator to join our dynamic team. Before applying for this role, please read the following information about this opportunity found below. In this pivotal role, you will be responsible for overseeing the technical coordination of multiple large-scale residential and commercial developments,...

  • Project Coordinator

    14 hours ago

    Abingdon, United Kingdom p2i Full time

    P2i is an established company situated on Milton Park: Science and Technology Park, Oxfordshire. We are a global leader in liquid repellent nanotechnology. See below for a great new opportunity!_ **Job Purpose & Context** This role is a key part of the P2i Global Customer Delivery team and involves coordinating and reporting on customer project management...

  • Systems Support Coordinator

    9 hours ago

    Abingdon, United Kingdom Taylor and Francis Full time

    Company Description Informa is a leading academic publishing, business intelligence, knowledge and events business, creating unique content and connectivity for customers all over the world. It is listed on the London Stock Exchange and is a member of the FTSE 100. Taylor & Francis Group produces high quality, peer reviewed books and journals. We produce...

  • Estates Coordinator

    2 days ago

    Abingdon, United Kingdom Abingdon School Full time

    **ESTATES COORDINATOR** Reporting to: Estates Manager / Deputy Estates Manager **BACKGROUND INFORMATION** Abingdon School, Abingdon Prep School and Tilsley Park make up the Abingdon Foundation. The Estates and Facilities Management Team (EFM) supports operations at both schools, Tilsley Park and the Boat House. The EFM team comprises of the following...

  • Talent Acquisition Team Coordinator

    1 day ago

    Abingdon, United Kingdom Allen Associates Full time

    Do you have a passion for recruitment and people? This award-winning company are seeking a Talent Team Coordinator to help support the busy Talent & HR team with recruitment campaigns. This would be an exciting opportunity for an experienced Administrator who has an interest in a career in Recruitment/HR. **Talent Acquisition Team Coordinator Duties** As...

  • Operations Coordinator

    9 hours ago

    Abingdon, United Kingdom First Military Recruitment Full time

    **MS177 - Operations Coordinator**Location: **Abingdon **Salary**: £26,000 per Annum **Overview: **First Military Recruitment are currently supporting one of our established and expanding businesses in the search for an Operations Coordinator. The position involves assisting with providing soft services facilities and administrative support. This role...

  • Luxury Services Coordinator

    9 hours ago

    Oxfordshire, United Kingdom Allen Associates Full time

    **Luxury Services Coordinator - Remote - Salary up to £35,000 - Ref 21295** **Luxury Services Coordinator** This is a unique opportunity to join a dynamic, high net worth, luxury team on a remote basis. This is an exciting strategic and data-driven role so strong analytic skills are required. **Luxury Services Coordinator** **Responsibilities** As the...

  • Materials/production Coordinator

    1 day ago

    Abingdon, United Kingdom Rise Technical Recruitment Limited Full time

    Materials/ Production Coordinator £24,000 - £27,000 + Progression + Specialist Training + Private Pension (Up to 8%) + Flexible Working Hours + + Private Health Care + 25 days Holiday + Life Assurance Office Based, Commutable from Abingdon, Milton, Didcot Are you from a materials or production planning or coordinating background, looking to join an...

  • Care Coordinator

    2 days ago

    Abingdon, United Kingdom Mumby's Live-in Care Full time

    **PLEASE NOTE THIS JOB ROLE DOES NOT COME WITH A CERTIFICATE OF SPONSORSHIP.** If you are a care supervisor and are looking for career progression, a fantastic opportunity has arisen for you to join our dynamic team. Mumby’s Live-in Care are a family run care business who have been operating for over 20 years. We provide live in care across the UK and...

  • Care Coordinator

    2 days ago

    Abingdon, United Kingdom Caretree Full time

    We are looking for a caring and passionate individual to join our office team as a Care Co-ordinator. Caretree is a highly regarded family run Domiciliary care agency, established in 2009. We were the first agency in Oxfordshire to gain a CQC “outstanding accreditation” in all domains and have since maintained this standard. Not only are we committed...

  • Service Coordinator

    1 day ago

    Abingdon, United Kingdom Zitko Consulting Ltd Full time

    This National Fire and Security solutions provider have an excellent reputation in the industry are seeking Service Co-Ordinators to join their offices based in Abingdon. The role will be to arrange, plan and coordinate field engineering activities. You will be accountable for the planning and scheduling of works for a team of field engineers, undertaking...

  • Care Coordinator

    2 days ago

    Abingdon, United Kingdom SureCare Oxfordshire Full time

    **Join the best care team in Oxfordshire!** We are looking for an engaging and dynamic individual to join our fabulous office team as we deliver care across Abingdon and Oxford. Working alongside another coordinator, you'll be managing our superb team of carer workers in the field. Your role isn't just office based, we will ensure you get time out and...

  • Prepress Coordinator

    2 days ago

    Abingdon, United Kingdom Taylor and Francis Full time

    Company Description **Informa is a leading academic publishing, business intelligence, knowledge and events business, creating unique content and connectivity for customers all over the world. It is listed on the London Stock Exchange and is a member of the FTSE 100.** **Taylor & Francis Group produces high quality, peer reviewed books and journals. We...

  • Translation & Language Quality Assurance (QA)

    1 day ago

    Oxfordshire, United Kingdom The Language Business Full time

    **We are hiring for a Translation & Language Quality Assurance (QA) Coordinator to join a leading translation agency that specialises in the business sectors of life sciences, clinical trials, medical and related technology. This is a fantastic opportunityto start your first job after graduation and enter into the fast growing world of global translation and...

  • Project Coordinator

    11 hours ago

    Oxfordshire, United Kingdom Searchability Full time

    Project Coordinator We are an award-winning FTSE 100 IT company, that is based in the heart of Oxford. We have a proven track record of successfully delivering digital transformation solutions for businesses across the world. - Salary up to £27,000 + benefits - Hybrid working office in Oxford - Project Coordination, Organisation, Communication,...

  • Senior Technical Coordinator

    3 weeks ago

    Abingdon, Oxfordshire, United Kingdom Hill Group Services Limited Full time

    Role Overview:We are seeking an experiencedSenior Technical Coordinatorto join our dynamic team. In this pivotal role, you will be responsible for overseeing the technical coordination of multiple large-scale residential and commercial developments, ensuring that all technical, architectural, and design elements are executed to the highest standards. You...

  • Senior Technical Coordinator

    1 day ago

    Abingdon, Oxfordshire, United Kingdom Hill Group Services Limited Full time

    Role Overview:We are seeking an experiencedSenior Technical Coordinatorto join our dynamic team. In this pivotal role, you will be responsible for overseeing the technical coordination of multiple large-scale residential and commercial developments, ensuring that all technical, architectural, and design elements are executed to the highest standards. You...