Operations Coordinator

4 weeks ago


City of Edinburgh, United Kingdom Teensplus Full time

Ravenscroft 0131 672 2555 / Liberton Brae 0131 468 4239 / East Lothian 0131 563 9714 / Edinburgh Centre 0131 563 9461

Role: Operations Coordinator
Location: Based at 95 McDonald Road with travel required to centres at Ravenscroft, Liberton Brae, and Musselburgh
Contract: Full-time
Hours: 35 hours per week (Monday to Friday)
Salary: £25,000 – £28,000

We’re looking for a dedicated Operations Coordinator to play a critical role in maintaining our organisation’s efficiency and excellence.

Purpose of role

As an Operations Coordinator, you’ll support a range of functions essential to smooth daily operations, including:

  • Administrative Duties: Welcoming contractors, managing inventory, and handling data entry.
  • Facilities Management: Overseeing building maintenance, supplies, and environmental compliance.
  • IT Support: Assisting with day-to-day technical issues and maintaining business systems.
  • Health & Safety: Conducting risk assessments, fire safety checks, and ensuring regulatory compliance.

You’ll also supervise caretakers and cleaners, contributing to a safe, efficient, and positive environment across our sites.

What We’re Looking For:
  • Previous experience in an administrative or operations role (desirable)
  • Knowledge of Health & Safety protocols, including COSHH and PAT testing
  • Proficiency in IT systems and problem-solving skills for technical issues
  • Strong organisational skills and attention to detail
  • Excellent communication skills and a collaborative attitude
  • Driving ability (preferred)
  • Proactive problem-solving and multitasking
  • Initiative and accountability
  • Adaptability to evolving operational needs
Our values

For us, it’s not so much about what you know, but your attitude and values that are most important. We will provide full training on what you need to know, but you must be able to live our values:

  • Tailored: We always put people at the centre of our work.
  • Humour: Great things can be achieved when we are happy and have fun.
  • Resilient: Flexibility, confidence and creativity turn challenges into opportunities.
  • Integrity: Passion and professionalism are vital for all involved in our organisation.
  • Value: Everybody deserves respect and we are enriched through our differences.
  • Empathy: Compassion and care are in everything we do.

At Capella, we believe in lasting change through lifelong learning, because everybody deserves to thrive.

Capella is a registered charity that runs a number of charitable services, including Teens+, a transitional education project for young adults with complex and severe communication needs, and Sleep Action, the UK’s oldest sleep charity and leading provider of sleep support, training, and resources in the UK. In 2024, we have launched our ambitious Strategy 24-29.

Capella is a great place to work with fantastic people, strong values and a clear sense of the difference we make. 94% of our team are proud to work for our organisation and 98% think we take positive action on health and wellbeing. We invest in our staff and offer extensive training and mentoring opportunities. As a growing organisation, we want to attract ambitious staff with a desire to achieve great things. If this sounds like a journey you’d like to join us on, we would love to hear from you.

Capella was awarded Employer of the Year at the Edinburgh Chamber of Commerce Awards 2023 and is nominated for the Outstanding Leadership Award at this year’s Scottish Living Wage Awards.

About Teens+

Teens+ is a charitable service provided by the non-profit, Capella. Teens+ is a pathway for school leavers with additional needs to fulfill their potential. We do this by providing post-school education and lifelong learning services for young people with complex communication needs including autism and learning disabilities. The service is person-centred and individualised to ensure each student, regardless of their needs, can reach their fullest potential.

Our goal is to help our students and their families prepare for the next step into post-school education, work or a new home with tailored learning, and life and social skills. Teens+ operates four centres based at Ravenscroft, Liberton Brae, and two in Musselburgh.

More info

For more information about this role, please see the job description and person specification below:

To apply for this role, please complete our application form:

You can submit completed forms to us by e-mail.

Note: we do not accept CVs and we do not use recruitment agencies.

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