Operations Coordinator
4 weeks ago
Job Description: Operations Coordinator
Position Overview
We are seeking a highly organised and detail-oriented Operations Coordinator to join our team. In this role, you will be responsible for managing the day-to-day administrative tasks related to fleet operations, ensuring compliance with legal requirements, and maintaining accurate records for vehicle insurance, MOTs, servicing, and inspections. This is a vital position that supports the smooth operation and compliance of our fleet. We are looking for a “well rounded” who can work under pressure, with a calm and methodical method, with a willingness to learn other responsibilities within the business.
Key Responsibilities
1. Fleet Administration: Maintain and update records for all fleet vehicles, including registration, insurance, servicing, MOTs, and maintenance schedules.
2. Compliance Management: Ensure all vehicles meet legal requirements, including arranging MOT tests, insurance renewals, and compliance with road safety standards.
3. Driver Coordination: Communicate with drivers regarding vehicle assignments, scheduled maintenance, and compliance requirements.
4. Fleet Checks: Oversee regular fleet inspections, ensuring that all vehicles are roadworthy and safe to operate. Address any issues promptly.
5. Insurance Management: Manage vehicle insurance policies, process claims when necessary and ensure timely renewals.
6. Vendor Liaison: Coordinate with service providers, garages, and insurance companies to ensure timely completion of maintenance, repairs, and renewals.
7. Reporting: Generate and maintain reports related to fleet performance, expenses, and compliance. Present insights to management to support decision-making.
8. Administrative Support: Assist with general administrative tasks as needed, including filing, data entry, and managing correspondence.
Qualifications and Skills
1. Proven experience in an administrative role, preferably in fleet or transport management.
2. Strong organisational and multitasking abilities, with excellent attention to detail.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with fleet management software (preferred).
4. Knowledge of vehicle compliance regulations, MOT processes, and insurance requirements.
5. Strong communication skills, both written and verbal.
6. Ability to work independently and manage time effectively.
Preferred Qualifications
1. Experience in a similar fleet administration or transport role.
2. Familiarity with vehicle maintenance and repair processes.
3. Knowledge of basic health and safety regulations related to fleet operations.
Working Hours
1. Monday to Friday, (Apply online only)hrs
Compensation
1. Competitive salary based on experience.
2. Benefits package included
3. Personal Development in place
4. Growth within a secure company
5. Based in Stoke on Trent
If you are a proactive individual with a knack for organisation and a passion for ensuring smooth operations, we encourage you to apply for this exciting opportunity
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