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Office & Team Assistant

1 month ago

City Of London, United Kingdom Huntress Full time

Office & Team Assistant
Salary: £28,000 - £30,000

Location: Near Liverpool Street/City

Type: Office based role

A property and construction consultancy is looking for an Office and Team Assistant based in the London office near Liverpool Street. You will play a crucial role in overseeing and maintaining office operations and serve as primary admin support assistant for directors. We are looking for an Office & Team Assistant with the ability to manage multiple tasks efficiently, excellent communication skills, and the ability to demonstrate initiative and flexibility while working both independently and as part of a team.

Duties include:

  1. Managing the Reception function including screening calls and taking messages.
  2. Meeting and greeting visitors and ensuring that staff are aware of the visitor's arrival (by telephone). Offering all visitors refreshments on arrival.
  3. Dealing with incoming posts and deliveries.
  4. Producing and issuing invoices using Access.
  5. Typing and formatting correspondence, meeting minutes, reports, and submissions, preparing presentation material and other documents, collecting and collating/photocopying information for reports; binding documents.
  6. Ordering and managing couriers or parcel collection/delivery.
  7. Maintaining the existing filing system including confidential and personal files.
  8. Making travel and hotel reservations when requested.
  9. Assisting management of office cleaners.
  10. Assisting with general office administration.
  11. Ordering and maintaining office stationery supplies (fruit, milk, etc.) and refreshments.
  12. Taking the daily file server backup tape off-site and rotating the tape stock when required.
  13. Running occasional errands for Directors including buying lunch and incidental shopping.
  14. Ensuring photocopiers, fax machines, printers, etc. remain operational and managing the maintenance and repair of the equipment.

Experience required:
  1. At least 1-2 years' experience within a corporate environment.
  2. Strong communication and interpersonal skills with colleagues, clients, and consultants.
  3. Self-motivated, organized, and able to work independently.
  4. Flexible team player.
  5. Proficient in MS Word, Excel, Adobe, and Access.

Benefits included:
  1. 23 days annual leave plus bank holidays (3 days taken off during Christmas).
  2. Annual season ticket loan.
  3. Statutory pension.
  4. Discretionary company bonus.
  5. Annual company events.
  6. Supportive team culture and dynamic work environment.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organization, we encourage applications from all backgrounds and will ensure measures are met when required to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK. #J-18808-Ljbffr