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Events Logistics Manager
1 month ago
TEAM Our logistics department is a fast-paced team who thrive on the delivery of interchangeable infrastructure throughout the calendar year. The team manage the end-to-end delivery of logistics for all live events, activities and provide onsite support during events and engage with both internal and external stakeholders to provide an efficient solution to all logistical needs and challenges.
The Logistics Manager is responsible for managing the strategic logistics site plan for major events and day to day business.
The postholder will work with departments and external partners to understand requirements, align, plan and project manage the design, layout and operational delivery and integration of all temporary infrastructure.
Proactively manage a team responsible for the storage, scheduling and distribution of furniture and equipment across the venue on a day-to-day basis, ensuring the right products are delivered to the right location at the right time.
Ensure all equipment is maintained to a high quality, stored suitably and taken care of.
Coordinate design information between all stakeholders including contractors and suppliers.
Proactively communicate, plan, coordinate & deliver all install and derig requirements for the temporary infrastructure within an agreed project plan.
Manage all monthly hire equipment and Silverstone assets, keeping an up-to-date asset inventory and maintenance log, reporting issues, and rectifying where possible.
Actively seek logistical efficiencies both in terms of financial cost effectiveness and practical operations.
Focus on sustainability including monitoring our impact on the environment alongside internal and external stakeholders.
Manage the risk assessment process, carrying out and recording risk assessments for all tasks, keeping the register up to date, and reviewing as required in conjunction with the Health & Safety Manager.
Ensure company policies and Health & Safety requirements are always adhered to by yourself and your team creating a safe working environment.
Support the overall specifying, ordering, and installation of temporary infrastructure including toilets, showers, generators, tower lights, marquees/structures, furniture equipment for all events and activities held onsite.
Plan, manage and implement processes and procedures to ensure all event requirements are understood and are delivered to the agreed timeframes, through detailed build, break and delivery schedules.
Design coordination and project management of overall site plan using CAD Overlay for all major events and activities.
Assist designated Event Manager/Project Lead in determining accurate, cost effective and realistic budgets.
Oversee the event set ups to ensure everything is in place to execute the events to a 1st class standard, ensuring all logistics elements and H&S compliance are professionally delivered.
Post event provide on-going data/information that can be used by the business in order to make more informed decisions.
Manage, coach and develop the logistics team to meet agreed objectives and deliver best practice results.
Manage contractors and/or additional casual staff as required.
Manage uniform and PPE requirements for the Logistics team, ensuring high standards of presentation are maintained.
Manage the Logistics team rota and all absence and leave requests.
PERFORMANCE STANDARDS & RESPONSIBILITIES
Performance will be monitored against the following:
Asset management
Facilities and Estates Team
Corporate Events and Catering departments
External third-party suppliers and Contractors
Excellent Project Management and cost/budget management skills
A sound understanding of CAD Overlay and large-scale event operational delivery processes.
An understanding of The Construction (Design and Management) Regulations 2015 (CDM 2015) through design and delivery project phases, together with knowledge of duty holder responsibilities and working on a live construction site.
Operational planning for overlay installation/construction phases and site management services.
A flexible approach to working hours, irregular hours, including weekends and evenings.
Full clean UK driving license
So, we've adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue’s power - with all other energy from 100% renewable sources. Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start.
