Financial Assistant

4 weeks ago

United Kingdom PSE - Offline Marketing Full time

About Us:

PSE is a dynamic and well-established direct response agency at the forefront of industry trends, working on cutting-edge campaigns while building excellent working relationships with clients that include IKEA, HelloFresh, Manchester United, and QVC.

Successful applicants will enjoy recognition, receive a competitive salary, and have the opportunity to bring out the best of themselves in a safe, respectful, and rewarding environment. We have recently become an Inclusive Worcestershire Leader in recognition of our work within diversity and inclusion. 

What we're looking for:

To provide the Finance Manager with accurate accounting information to enable them to prepare budgets, forecasts, management accounts, and associated reports. This will involve data entry, processing, and recording transactions, updating the ledgers, assisting with internal audits, and handling queries.

Key responsibilities include:

  • Using MIS and bookkeeping software to enter invoicing information into company databases, ensuring that all financial records are complete and accurate.
  • You will maintain the accuracy of the purchase ledger, ensuring that all statements are reconciled. Payments are handled by the due dates and keep track of invoices to make sure they are appropriately calculated, approved, and coded.
  • Carry out a weekly supplier payment run, including foreign payments, and keep the beneficiary library up-to-date.
  • Ability to manage currency inflows and outflows.
  • Setting up new customer accounts and using guidelines, allocating credit limits
  • Responsible for credit control. This includes routine emails and telephone calls to customers, regularly reviewing customers' credit limits, maintaining new customer forms, reviewing aged debtor reports, providing copy invoices to customers, producing monthly statements, updating on-hold lists, and establishing relationships with customer accounting departments.
  • Liaising with other departments on any invoicing discrepancies and resolving queries.
  • Coding non-PO invoices and ensuring all invoices are duly authorised.
  • Monthly balance sheet reconciliations.
  • Daily/Weekly/Monthly bank reconciliations.
  • Credit card and expense management.
  • Calculating and collecting supplier rebates on a monthly basis.
  • Day-to-day administration providing support to the wider Operations department.
  • Answering the telephone, redirecting calls, and taking messages. Distributing incoming mail and processing incoming/outgoing mail.

Skills / Experience required:

  • Part Qualified/Qualified AAT (or similar)
  • Strong knowledge of accounting practices and procedures, including accounts payable and accounts receivable
  • Excellent IT skills – Excel, Word, and other MS Office packages
  • Proficiency with computers and accountancy software (Xero ideally, although training will be provided)
  • Confidence in engaging with suppliers and customers
  • Ability to manage time effectively and work to critical deadlines
  • Strong analytical and problem-solving skills, with great attention to detail
  • Highly effective communication skills and ability to liaise with multiple departments
  • Able to work well individually, using own initiative and as part of a team

Your Mindset

  • You thrive, working as part of an ambitious team
  • You are thorough, accurate, and honest
  • Ability to multitask and remain motivated and positive
  • Highly organised and a strong ethical code
  • Your values align with our company values

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