Pay & Bill clerk

4 weeks ago


London, United Kingdom Camino Partners Ltd Full time

Job Description

Pay&Bill Clerk:

As the Payroll & Billings officer, you will be reporting directly to the Group Finance Manager. The following duties are as follows:

Group Contractor Payroll and Client invoicing

  • Processing of UK & International timesheets and contractor invoices.
  • Checking timesheets are approved in accordance, paying attention to contractual obligations.
  • Checking client portals for contractors timesheets
  • Processing contractors invoices in a accurate and timely manner
  • Raising client invoices and send to clients in a timely manner & in accordance with client specific billing/invoicing requirements.
  • Processing of all contractor payments via various different payment methods in a timely manner
  • Running remittance advices from payment system and sending to candidates.
  • Creating and generating contractor payments
  • Maintaining and updating candidates bank details in both the accounting software and banking system

Contractor Reporting

  • Producing contractor payment report for the contractor payrun
  • Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month
  • Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries
  • Reconciliation of contractors processed payments against bank transactions
  • Updating system with payments made to maintain an accurate record
  • Produce missing timesheet report and distributing to sales consultants.

Managing Accounts inbox

  • Review the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
  • Organising emails in appropriate folders and distributing emails to correct teams, responding to emails and queries, maintaining constant communication with sales consultants and candidates.
  • Responding and liaising with credit control team and/or legal team to assist in resolving client invoicing queries.

Other

  • Send out contractor emails, stating next months pay run dates and guide
  • Filing, late payrun, ad-hoc duties
  • Assisting team with other ad-hoc responsibilities.

About you:

  • Experience working within finance in recruitment sector
  • Experience working within a hands-on, fast paced environment
  • Multi-currency experience
  • Excellent attention to detail.
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