Executive Assistant

3 weeks ago

East Hertfordshire Hertfordshire, United Kingdom Henry Moore Foundation Full time

Job Title: Executive Assistant to the COO and HR Assistant

Location: Henry Moore Studios & Gardens, Perry Green, Much Hadham, Herts. Some hybrid homeworking may be requested.

Salary: circa £31,000 p.a. + 12.5% pension contribution + other benefits

Job Type: Full Time 35 hours/week (a 4 day week would be considered)

CLOSING DATE FOR APPLICATIONS: 10am, Monday 13 May 2024

The Role:

This is an exciting opportunity to join a busy office in a thriving cultural environment, where your excellent organisational and communication skills can help the organisation to flourish.

The Henry Moore Foundation, established by one of the greatest sculptors of the twentieth century, presents Moore's work at his former home and studios in the beautiful Hertfordshire countryside, near Bishop's Stortford, and provides a centre for the study of sculpture at the Henry Moore Institute in Leeds.

We are looking to appoint a personable, highly organised professional assistant to support the COO across a range of PA, administrative, financial, legal and HR functions. The post-holder will also work closely with the HR Manager.

The successful candidate will have at least 3 years' experience as an Executive/Personal Assistant or in a pivotal clerical/administrative role working at a senior level, ideally in a cultural or charitable environment. Exceptional organisational and communication skills, as well as a high level of attention to detail and a 'can do' attitude are essential for this role. Experience of minute-taking is required alongside absolute discretion and good humour.

If you are excited by this opportunity and have the skills and experience, we're looking for, then take a look at the application pack where you'll find more information about the job and how to apply. The application pack and form are available on our website

Person Specification:

The following experience, skills and attributes are essential [E], or desirable [D], to fulfil this role. These criteria will be used to shortlist potential candidates so, when completing your application form, please give examples of these skills and experiences, either in a paid or voluntary capacity:

  • At least 3 years' experience as an Executive/Personal Assistant or in a pivotal clerical or administrative role working at a senior level [E]
  • Experience of working in an HR capacity [D]
  • Experience in taking minutes at executive level/trustee meetings [E]
  • Highly organised with a proven track record in excellent administration skills and ability to work to deadlines [E]
  • Excellent attention to detail and accuracy [E]
  • Ability to plan ahead and improve efficiency [E]
  • Helpful, 'can do' attitude to problem-solving [E]
  • Absolute discretion and ability to maintain confidentiality [E]
  • Ability to investigate issues objectively and with sensitive perseverance [E]
  • Good "people person" with well-developed communication and listening skills [E]
  • Highly numerate and literate [E]
  • Confident in face to face and telephone communications and ability to communicate assuredly with senior personnel [E]
  • Ability to remain calm in a pressurised situation [E]
  • Patience and good humour [E]
  • Competent and confident in using Microsoft Outlook, Word, Excel, PowerPoint and Teams [E]
  • Experience of working in a cultural or charitable organisation [D]
  • An interest in heritage or the visual arts [D]

If you are interested in this position and, having read the job specification, you have the credentials to meet the requirements of the role, we would be delighted to receive an application from you. Please apply using the application form supplied. Please note that we do not accept CVs. When completing the form it would be helpful if you could address the requirements of the person specification and tell us about any gaps in your employment history.

Please click on the APPLY button to be sent the application pack including Application Form.

Candidates with the relevant experience or job titles of: Executive Assistant, EA, Personal Assistant, PA, HR Assistant, HR Administrator, Senior Administrator, Office Manager, HR Advisor, Human Resources Advisor, Human Resources Administrator, Employment Advisor, HR Officer Executive Administrator for Senior Management, Senior Leadership Team Coordinator, Chief Executive Assistant, Executive Support Specialist, Senior Leadership Liaison, Executive Office Manager, Senior Executive Coordinator, Senior Management Assistant, Executive Secretary for Leadership Team, Executive Support Officer may also be considered for this role.

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