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Administration Assistant

4 months ago

Glasgow, United Kingdom SCOTTISH EVENT CAMPUS LTD Full time

Comprising the SEC Centre, SEC Armadillo and the OVO Hydro, the Scottish Event Campus (SEC) is Scotland's premier venue for events, gigs, conferences, and exhibitions. We’re looking for a motivated and friendly Administration Assistant to work as part of our Conference Sales Team and in line with our vision to become the Best Event Campus in Europe.

The administrative assistant will be responsible for working in the Conference Sales Team to help deliver the following:

Provide comprehensive administrative assistance to the sales team, including scheduling meetings and coordinating travel arrangements.
Assist in the preparation and distribution of sales-related documents, financial data, presentations, and reports.
Respond to incoming calls and ensure telephone cover is in place for the department throughout the day.
Provide financial administration support including raising of PO’s, filing of expenses, etc.
CRM (Customer Relationship Management system) Data Management

CRM database management ensuring all information is up-to-date, consistent, and properly categorized.
Data cleansing in preparation for the introduction of a new CRM for the sales team.
Manage data entry tasks, including updating customer records, inputting sales activities, financial information, and recording relevant interactions.
Generate regular reports and analytics from CRM data to provide insights into sales performance, customer trends, and opportunities for improvement.

Our team work closely together in a busy environment, ensuring that all expectations are exceeded and providing the highest quality service to each event. Our desirable qualities include:

Proficient in MS Office suite, particularly PowerPoint and excel.
Microsoft CRM and enjoy working with data.

Hands-on, passionate, and flexible? Our ideal candidate should embrace our mission, Best Venues, Best People, Best Events. In adopting our core values for teamwork and collaboration you should share our passion for providing excellent customer experience, acting as a role model, and setting an example for the team and wider business.