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Coordinator, Data Entry

4 months ago

United Kingdom HyperionDev Full time

HyperionDev is one of the largest providers of accelerated tech education in EMEA and one of the oldest providers of 'coding bootcamps' in the world. We work with top universities such as Imperial College London, The London School of Economics, The University of Edinburgh, and Stellenbosch University to deliver structured technical courses and bootcamps that accelerate people into fulfilling tech careers. We have been recognised as one of the top education technology scaleups in the world and gained the financial backing of Meta (previously Facebook) which recognised us as the most socially impactful startup operating in Africa, where we initially started our work.
We are dedicated to closing the global tech skills gap and we achieve this by integrating tech education with human mentorship and expert code review powered by a workforce in Southern Africa, which lowers the cost of an accessible education in technology. We have also partnered with government bodies such as the UK's Department for Education who provide scholarships for students to study on our bootcamps and gain employment at companies such as AstraZeneca and the United Kingdom's National Health Service (NHS).
If you are a detail-oriented professional with experience working with Training and Apprenticeships and have a passion for data and compliance, this could be the perfect opportunity for you.
To be responsible for the day to day management of the Individualised Learner Records (ILR), including the monthly mandatory return to the UK Education and Skills funding Agency (ESFA). Ensuring that data and claims records are accurately maintained and submitted in a timely manner and data meets ESFA data quality requirements.
The ideal candidate will possess a unique blend of technical knowledge and data management with a proficiency in Google Sheets.
This role requires strong data analysis skills and an understanding of the admissions and governmental achievement regulations process. They must be able to communicate effectively, be detail-oriented, have excellent organisational skills, have a keen aptitude in data handling and analysis and be proficient in managing large data sets, as well as to be able to multi-task efficiently.
Above all, this role requires an individual with passion and determination to ensure that the accuracy and quality of organisational data can stand up to internal and external scrutiny.
Data Collection:
Collect and compile relevant participant data, including demographics, attendance records, progress updates, and achievements, from internal databases or systems.
You must query and/or return all non-compliant forms for correction to ensure clean accurate data is submitted and funding is optimised.
Once you are satisfied the information is correct, you will be responsible for inputting the data onto the ILR accurately ready for submission
Prepare and populate the ILR template with the extracted data, ensuring alignment with ILR specifications and reporting guidelines provided by the relevant regulatory bodies or authorities.
An understanding of the ILR and the effect of this on the funding generated for each learner through the ILR is essential, as incorrect input will have a financial risk.
Complete Wave Sheets by inputting participant data into the designated template or system, following the prescribed format and data fields specified by the tender requirements.
Investigate anomalies found in student data such as incorrect register marks or hours to ensure the college does not over or under claim funding
Request reports from the data house to check for accuracy. Analyse excel spreadsheets of raw data showing individual student information, such as work related experience, learning hours, to ensure compliance with funding agency rules.
Once you are satisfied the data is compliant you will input the information onto the ILR accurately.
Verify the accuracy, consistency, and completeness of data entries in ILR and Wave Sheets through thorough review and validation processes. Monthly ILR funding reports are generated to assist the Senior Management Team in managing the learner number targets and therefore you must manage the timely processing, validation and tracking of learners to maintain up-to-date information.
Maintain accurate records and documentation of all data submissions, including confirmation of submission receipts and any related correspondence or communication with tendering authorities.
Maintain accurate and confidential records of student admissions, enrollment, and outcomes in accordance with data privacy standards.
Quality Assurance:
Implement quality assurance measures to ensure that data submissions meet regulatory standards, contractual obligations, and organisational quality benchmarks.
Undertake audits of all learner paperwork and ILR data to ensure compliance with funding rules and audit requirements are met.
Compliance Monitoring:
Monitor changes to regulatory requirements, tender specifications, and reporting guidelines to ensure ongoing compliance and alignment with best practices in data submission processes.
Ensure compliance with relevant laws, regulations, and institutional policies governing admissions and student records.
Identify opportunities for process optimization, efficiency gains, and automation in data submission workflows.
Propose and implement improvements to enhance the effectiveness and reliability of data submission processes.
Excellent Google Sheets and data analysis ability
Computer literacy
A problem-solving and positive attitude with an interest in the future of education and online learning
Proficiency in database management, data analysis, and reporting tools.
Bachelor's degree in a relevant field (e.g., data management, information systems, business administration).
Proven experience in data management, reporting, or submission roles, preferably in a similar context (e.g., education, training, or tendering).
Experience of submitting external data returns or working with large data sets, maintaining and validating data within the Higher Education Sector
~ Ability to work on own initiative, manage time effectively and problem solve, but to exercise sound judgement and escalate appropriate issues that present a risk or opportunity
~ 3 years + office administration or data management experience
~ Knowledge and understanding of appropriate quality and compliance

Proven ability in supporting external audits, such as Ofsted, Matrix and ESFA
Up to date knowledge of Traineeship delivery and Adult Education provision
Experience in Employer Responsive contract performance and compliance and or project management of publicly funded contracts
Be able to display an awareness, understanding and commitment to the protection and safeguarding of young people and vulnerable adults
Flexible & remote working : We are a remote-friendly organisation and offer flexible work options.
Generous annual leave and medical benefits: We provide 20 annual leave days as part of our leave policy, as well as health insurance or medical aid benefits for our staff.
We offer our employees the opportunity to enrol part-time in our Coding Bootcamps.
Join one of the most ambitious and highest performing tech companies in the space, with a management team that draws their former experience from companies such as Google, Amazon, GetSmarter/2U, Zando and Yoco.