Senior project manager

4 weeks ago


Chichester West Sussex, United Kingdom University Hospitals Sussex NHS Foundation Trust Full time

The role Supports the development and delivery of the Trust's Inventory Management System as part of the Trust's delivery of effective clinical services, including a focus on divisional engagement, reporting and assurance.


The postholder will ensure attendance and active engagement with divisions and is responsible for working with the multidisciplinary teams to ensure full assurance with targets and compliance across the project.The post holder will ensure the successful delivery of allocated projects by developing and implementing programmes of work (divisional, specialty based or individually owned projects) that will ensure:


Review overall project mandate and deliverables designed by the Head of Supply Chain.
Execute projects on schedule, within scope, and within budget.
Manage project risks and issues, identifying and implementing mitigation strategies.
Triangulation of quality data from a variety of sources to identify quality gaps and prioritise opportunities for quality improvement as part of the project.
Develop and deliver divisional and service specific quality improvement projects in response to identified quality gaps as part of the Clinical Outcomes & Effectiveness portfolio
Oversee quality assurance processes to ensure that deployed solutions meet UH Sussex expectations.
Conduct testing, verification, and validation of system functionalities.
Maintain accurate project documentation, including project plans, progress reports, and issue logs.
Ensure that all project documentation is organized and accessible.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. To be able to work with multi-disciplinary teams from across the Trust to deliver the Inventory Management System Implementation work programme.
Work closely with all members of the wider teams, to recognise and harness skills and support that can be provided by other teams/individuals to help in the delivery of objectives.
Work effectively and collaboratively with clinical and non-clinical areas whilst participating in improvement projects.
Provide updates on efficiency, projects and activities to the senior colleagues.

Project Planning and Execution:


Review overall project mandate and deliverables designed by the Head of Supply Chain.
Execute projects on schedule, within scope, and within budget.
Manage project risks and issues, identifying and implementing mitigation strategies.

Report to and support the project governance board and stakeholders external to the organisation as necessary.
All members of the procurement team will contribute to the delivery of a high quality service incorporating both assurance and improvement elements across the entire Trust aligned with the objectives of the project e.g.

~ Provide specialist support and advice on the range of IMS Implementation projects
Perform a key role in negotiation, co-ordination and implementation of the IMS.
This work aims to improve the quality & effectiveness of patient care., extending across primary and secondary care and collaborating with senior healthcare professionals / managers.
Support the Lead within the department with the development & review of core departmental policies e.g. Inventory Management
To undertake gap analysis and participate in action planning, supporting divisions in the delivery of action plan for ensuring compliance to requirements IMS Implementation.
Provide guidance and training for all department staff on relevant areas of specialist work.
Support & teach staff to undertake risk assessments of non-compliance of audit standards within project results.
Influence change by writing complex reports, executive summaries of project findings, producing PowerPoint presentations, designing posters.
Excellent report writing skills required to support staff to develop IMS reports.
Identify IT solutions to enable data collection for high priority projects to meet the various regulatory requirements.
Contribute towards the reporting of Inventory Management System Implementation to the Trust and Commissioners thus ensuring comprehensive provision of information.
Represent Trust and/or Unit at external committees on relevant issues.
Actively support and undertake work to ensure implementation of the Inventory management System.
Provide data and other information to support internal and external reporting, identifying progress against key deliverables and areas of work, key risks and issues for action.
Develop, disseminate and monitor the delivery of work programmes aimed to ensure the Trust has an effective programme of project delivery.
Ensure programmes of work are reviewed and revised to reflect changes in priorities and expectations at a national, regional and local level.
Support the design and delivery of the Inventory Management System and alignment with Procurement and Trust strategic objectives.
The postholder will work with specific division(s) to assist them in ensuring that the project is managed and targets are achieved. The aim of such supportive actions is to ensure compliance with the desired project outcomes. across the Clinical Outcomes & Effectiveness and Quality agenda. The actions will be beyond advisory reports and will have a focus in ensuing implementation as part of own project management performance.
The postholder will be expected to participate in regular (e.g. monthly or as appropriate) meetings with objectives and performance review meetings in order to ensure comprehensive and delivery against the project plan. Experience of managing and delivering quality improvement projects and/or working in a similar role within the NHS
Experience of managing and delivering IT improvement projects and/or working in a similar role within the NHS
Project management skills and training delivery to small and larger groups
Knowledge of health service management

Knowledge of health service management
Evidence of having championed diversity in previous roles (as appropriate to role)
University Hospitals Sussex NHS Foundation Trust (279)



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