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Business Operations Coordinator

4 months ago

London, United Kingdom World Rugby Full time

Job Description

Organisation: World Rugby
Salary: Competitive
Location: London
Contract type: Fixed Term (Full time)
Closing date: 11 June 2024

Business Operations Coordinator (Women’s RWC England 2025 LOC)

FIXED-TERM CONTRACT UNTIL OCTOBER 2025
BASED IN WEBB ELLIS HOUSE, TWICKENHAM
Women’s Rugby World Cup England 2025 (Women’s RWC 2025) will be the 10th edition of the women's tournament. World Rugby, in partnership with the Rugby Football Union (RFU) and UK Sport, have formed a Local Operating Company to plan and deliver the event. Ambitions for the tournament are at an all-time high as women’s rugby is one of the fastest growing team sports in the world. Women’s RWC 2025 will be the ultimate stage for the best players, teams and coaches from 16 nations across the globe and is set to be the biggest and most widely watched women's rugby event ever. If you are interested in being a part of a tournament that will celebrate a generational moment for global rugby, apply today

We are looking to appoint a Business Operations Coordinator within the RWC 2025 LOC, based in Twickenham, to support the Business Operations team and report into the RWC 2025 Programme Manager.

What you’ll be doing:
  1. Support meeting through scheduling, the preparation of agendas, and drafting of minutes
  2. Draft, raise and track invoices for the Business Operations Team
  3. Responsible for management of databases and tracking of approval processes of key documents
  4. Work with the Programme Manager to track task completion and manage dependencies
  5. Prepare regular reports to inform decision making processes
  6. Support administrative activities in the office environment
Experience & knowledge you’ll need:
  • Strong skills in Microsoft Office, including Word, Excel and PowerPoint
  • Able to work with diverse stakeholders to meet task objectives
  • Effective verbal and written communication skills
  • Highly computer literate, with the ability to adapt to new systems
  • A proactive and independent approach to task completion, including effective prioritization of tasks
  • An ability to work with complicated documents, tracking changes and identifying any errors
Nice to Haves:
  • Previous experience in SAP or other similar invoicing system
  • An understanding of project management and risk management principles

PERSONAL ATTRIBUTES:

  • A passion for sport and to contribute to the further growth of the women’s game.
  • Role-models World Rugby’s values of Discipline, Respect, Integrity, Passion, and Solidarity.
  • A positive, ‘can-do’ attitude; someone who is resilient, flexible, curious, and delivery focused.
  • Adept at working under pressure in a fast-paced environment, delivering work to deadlines and honouring commitments.
  • A collaborative team player, who builds strong relationships with colleagues and a diverse range of stakeholders.
  • Excellent planning and organisational skills, managing multiple workstreams at once; meticulous attention to detail.
  • Can navigate ambiguity and cut through complexity, taking a logical and creative approach to problem-solving.

Diversity, Equity & Inclusion:
Women’s RWC 2025 LOC is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

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