Bids & Tenders Coordinator

4 weeks ago

Chapeltown South Yorkshire, United Kingdom Linbrooke Services Full time

About The Role

Securing opportunities and producing competitive and compelling tenders is critical to the ongoing success of our business. As a critical member of the Bids and Tenders Team, the Bids and Tenders Co-Ordinator is the focal point of our activities and your day-to-day role will generally include, but not be limited to:-

* Maintaining an accurate register of opportunities, current and submitted pre-qualifications and tenders and also won and lost pre-qualifications and tenders using our Client Relationship Management system.

* Managing a range of national/industry/customer procurement portals to identify new opportunities.

* Completing and maintaining supplier approvals.

* Supporting the Bids and Tenders team by arranging various meetings including Go/No-Go meetings and Opportunity Reviews.

* Producing regular reports for the Senior Leadership Team Meeting and Board meetings.

With respect to specific tenders, working with the wider bid team to:-

* Download information from customer procurement portals.

* Review customer procurement portals on a daily basis for new or amended information.

* Collate amended information and disseminate it to the bid team.

* Raise technical queries through the customer procurement portals.

* Assist with the compilation of pre-qualifications and tenders.

* Produce project organisation charts for inclusion in pre-qualifications and tenders.

* Manage a portfolio of CVs for inclusion in pre-qualifications and tenders.

* Produce/format/review Word, Excel, PowerPoint and PDF documents for inclusion in pre-qualifications and tenders.

* Arrange meetings/Microsoft Teams calls including pre-qualification and tender reviews for example.

* Upload pre-qualifications and tenders to customer portals against strict time constraints.

* Assist the bid team in managing post tender activities and any revised submissions.

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.

SKILLS, QUALIFICATIONS AND COMPETENCE

Essential :-

* To be extremely well organised and able to pay attention to detail

* To be flexible and work well under pressure particularly with respect to meeting deadlines

* To be IT literate including using Microsoft Office, Internet Portals, Databases and Sharepoint systems

Desirable :-

* Microsoft Visio

* Emergency First Aid at Work (training is available)

* Fire Safety Awareness (training is available)

Schedule:

* Monday to Friday

* Work Location: Sheffield #J-18808-Ljbffr

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