Project Manager

Job Title: Meetings and Events Senior Project Manager
Brand: Ashby-de-la-Zouch or London or Manchester (hybrid, min 2-days a week in office)
Reporting to: Project Director
Project Executives and Senior Project Executives
As an experienced Senior Project Manager specialising in Meetings and Events, you will play an important role in the planning of global projects for our renowned clients.
You will use your project management skills to achieve all logistical elements and associated budgets of our projects, whilst mentoring our Project Executives to follow the same.
Your role, which includes national and international travel, will involve client, partner, supplier, team, and financial management at all stages of the delivery - pre, on-site and post event.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
Project Management
Lead the project from a client, internal team and external partner perspective
Lead small to medium sized projects that involve several Emota/XD service lines, being the main contact for the client and ensuring a seamless delivery
Ensure that the highest standards of event planning and delivery are maintained through the leadership of Project Executives
Oversee the building of apps and content
Manage post event metric reporting
Co-ordinate client requirements with all 3rd party suppliers, promoting relationships
Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
Attend on-site at Meetings and Events held both nationally and internationally
Ensure delivery of all events following regulatory and client-defined compliance guidelines
Help present event proposals to clients
Plan, attend and accomplish client planning meetings both F2F and virtual
Manage preparation of supportive meeting planning materials for client planning meetings
Ensure your client is up to date with all aspects of meeting planning arrangements throughout the course of the programme
Lead relevant aspects of client debrief post event
Be a subject matter expert for client account to guide and support colleagues across the account
Lead the end-to-end event budget within the company financial tools
Manage the preparation and maintenance of budgets, throughout the lifecycle of each event
Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
Ensure compliance with company and client invoicing and financial processes
Ensure time is logged for the project
Work with Project Director to prioritise staff and resources to meet goals and deadlines
Assist Project Director with recruitment of Project Managers, Project Executives and provide input to their mentoring and development
Work towards client and our service level agreements (SLAs) for all events
Previous experience (5+ years) of managing and delivering meetings and events in a corporate setting (ideally internationally and in an agency setting)
Experience managing event budgets from creation through to revisions and reconciliation
Meeting and event project management and resource skills
A customer-centric approach to event delivery
Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
The flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site
Experience working with Pharmaceutical/Healthcare clients is preferable
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Our company is dedicated to building a diverse, inclusive, and authentic workplace.