Document Controller

3 weeks ago


Leeds, United Kingdom United Living Group Full time

DOCUMENT CONTROL DUTIES – To include but not limited to

  • Quality Assurance for All Documentation – Ensuring all information is compliant with project naming conventions and document control protocols.
  • Registering received Information within ULS EDMS where required.
  • Revision and Status control of all project documentation
  • Maintain and ensure integrity and accuracy of Electronic Documents
  • Maintain and ensure integrity and accuracy of Document Registers
  • Maintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents.
  • Effectively manage the flow of Project Information and Maintain Document Distribution lists.
  • Monitor Workflow for Consultants / Design Team Documentation
  • Ensure full auditability of Design Coordination process for Consultants / Design Team
  • Monitor Workflow for approval of Sub Contractor / Supplier Documentation
  • Ensure full auditability of approval process for Sub Contractor / Supplier Documentation
  • Manage and Maintain Project Directory within EDMS
  • Generate Reports within EDMS for project as required.
  • Accurate Retrieval of information
  • Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
  • Assist with other projects and duties as required.
  • Promote Process, Systems and Service.
  • Provide Training & Guidance for Project Teams (Internal & External) for EDMS.

ADMINISTRATIVE DUTIES – To include but not limited to

  • Provide Secretarial and Administrative Support
  • Preparation of Correspondence.
  • Opening, Recording and Circulation of incoming & outgoing Post as and when required
  • Printing of Contracts and Other documentation as required.
  • Preparing and Processing UL Forms as and when required, ensuring that Formal forms are used, and Group branding requirements are complied with.
  • Ordering Stationary and General Office Supplies

Monthly reports as required.

Qualifications
  • Excellent communication skills and interpersonal skills
  • Familiarity with project management
  • Proficient typing and editing skills
  • A working knowledge of major Common Data Environments and Information Management Systems
  • Proven work experience as a Document Controller
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