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Executive Assistant

4 months ago

Richmond North Yorkshire, United Kingdom Miramar Global Executive Search Full time

About Miramar Global:

Miramar Global is dedicated to acquiring and developing high-performing leaders to fulfill the ambitions of exceptional companies. Fulfilling the ambitions of the best companies requires world–class talent that perfectly suits their mission. Acting with humility and tenacity, and embracing continuous learning.

Role Overview:

The Executive Assistant/Team Administrator will provide comprehensive administrative support to the senior members of the UK Miramar Leadership team. The role also involves collaboration with UK and US administrators and offering additional assistance to the wider team when required.

KEY RESPONSIBILITIES

Support for the CEO

  • Scheduling meetings and calls (cc into emails and follow up to coordinate)
  • Invenias admin – uploads, data updates etc.
  • Expenses
  • Document management – filing and admin
  • Invoice Requisitions
  • Administer board meetings and partner meetings

Support for Head of Ops

  • Diary booking for one to ones & training sessions
  • Admin support for Bullhorn (Internal recruitment database)
  • Arrangement of candidate (internal rec) interviews, diary bookings & VCs
  • Support for presentations and client document creation
  • Planning & coordination of company events/huddles
  • Marketing likes/sharing – promotion of
  • Attend and minute Global Delivery Meetings
  • Manage the update of the Delivery capacity spreadsheet
  • Manage online memberships including Zoom etc.
  • Support with IT issues and management of IT service provider & mobile phone provider
  • General management of the office, including general maintenance, liaising with the management company and cleaning company & keeping the office stocked with stationary/food supplies

General

  • Invenias – data input: ensure that data, roles etc are added accurately
  • Invenias – database cleanse of companies
  • Formatting CVs
  • Deepsky invitations and calendar invites
  • Deepsky admin support
  • Travel and hotel bookings – both UK and overseas, internal team members and external candidates
  • Support on recruitment projects with the scheduling of candidate interviews

Miramar offers a flexible hybrid working model requiring 2 days per week in the Richmond office (on any day you choose). An exceptional company culture, with a caring, compassionate team of people who are each individually ambitious to reach their goals. As a collective, this forms a high-performance and success-focused organisation. Continuous learning and development opportunities are available for all employees at all levels, our senior leadership team are passionate about ensuring the continued development of our people.

The company enjoys regular socials, including key events during summer and winter. Each staff member has a bespoke business and personal development plan, supported through regular meetings with our Global Operations Director. Everyone in the business meets for virtual ‘townhalls’ each month. We regroup and connect as a global company, discuss projects, themes, news and share successes from around the business.