Audio Visual Projects Manager

1 month ago

Uxbridge Greater London, United Kingdom Encore Full time

Private Healthcare with no excess payments for the employee
Employee supported volunteering
Enhanced family leave provisions
Perkbox and Employee assistance Programme
Company sick pay
Employee recognition scheme
Generous employee referral scheme
Access to state-of-the-art technology
Global presence and opportunities worldwide
Long Service Programme
Position Overview The Project Manager is responsible for managing project scope all scales of events. This position will monitor progress and performance against the project plan, identifying, resolving, escalating operational problems, and minimising delays. This position is responsible for the end-to-end execution of projects from event design and development through closing. The Project Manager will ensure successful and profitable execution of events by following Technical and Production Standards and supporting the implementation of processes and SOPs that drive consistency in event production. This position will partner with Project Management, Sales, and Operations teams in determining event technical requirements and communicating event execution plan with all parties. The Project Manager will report to the Director, Project Management or General Manager in area.

Event Project Management
Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
Determine and secure the resources required to successfully complete each project.
Monitor project scope throughout the event planning process and adjust as necessary to ensure the successful completion of the project.
Assist sales and operations teams to help determine equipment needs and technical solutions for the project.
Provide leadership for Technical teams on events.
Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event.

Event Execution
See the Bigger Picture - Act as the project leader and onsite contact for the client throughout the event.
Manage all phases of event technical execution from load-in through run of show to load-out.
Assume ownership of inventory management throughout the event.
Communicate the project plan and client expectations to event team.
Value People - Mentor and communicate with Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.
At all times, the Project Manager is expected to abide by all health and safety requirements to company and international standards and to ensure that all team members and subcontractors working onsite adhere to the same.
Financial Management
Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.
Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.
Assist with the completion of post-event client invoice. Work with operations management to ensure the prompt payment of all external vendors
Ensure compliance with Encore Policies and Procedures to minimise companys exposure to liability claims and property damage, theft and misappropriation.

Administrative & Training
Complete Encore post-event process, to include the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.
Participate in the development of Project Management SOPs.
Conduct review and analysis of proposed events as required.
MS Office experience required
Ability to travel up to 50% may be required

Financial Acumen
Drives Quality Results
Decision Quality
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment Event Venue
Work is performed in an event environment with, at times, moderate exposure to outdoor temperatures and to dirt, sand and/or dust. Team members will use high-end audio-visual equipment and electrical components and will be exposed to heights via lifts and ladders. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by the Encore Dress Code Policy based on an individual venue.
At Encore- Europe and Middle East, we will provide you with innovative opportunities that focus on your career and personal development.

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