Administrative Compliance Associate

4 weeks ago

Salisbury Wiltshire, United Kingdom Peninsula Orthopaedic Associates Full time

The Administrative Compliance Associate position assists the Chief Administrative Officer with compliance related activities for Peninsula Orthopaedic Associates, P.A. (POA) and its related entities. This position is designed for an incumbent looking to gain knowledge and experience in healthcare compliance and risk management.

Qualifications
  • Bachelor’s Degree in a related field 
  • Two (2) years prior experience in an administrative role preferred
Job Responsibilities
  • Supports Peninsula Orthopaedic’s vision, mission and values and follows all policies and procedures.
  • Maintains confidentiality for all information, including Protected Health Information (PHI), accessible while performing job duties.
  • Maintains compliance with OSHA, HIPAA, IT Policy, patient safety standards and all other POA requirements.
  • Maintains all enterprise business insurance policies including tracking of all policy terms; summaries; policy filing; certificates of insurance administration; applications; and the submission of general inquiries.
  • Reports losses/potential losses when appropriate to insurance carriers and acts as a first point of contact for all correspondence regarding those claims. 
  • Maintains corporate files for all entities across the enterprise including bylaws; operations agreements; ownership and employment agreements; stock ledgers and certificates; real estate leases; management services agreements; service provider agreements; payor agreements; and vendor agreements. Assures provisions and requirements of those agreements are fulfilled including certificates of insurance for POA and other vendors are on file, business associate’s agreement maintenance and communicating upcoming renewal or terminations dates to management.
  • Maintains corporate Policies and Procedures manuals for all entities including policy adoption and dissemination; table of contents; revisions; and annual review. Assures staff accessibility to those policies as well as responds to all policy inquiries from management, vendors, and staff.
  • Maintains all business licenses and other required certifications for all POA facilities and/or entities.
  • Configures and maintains corporate compliance systems/applications including program administration; staff training and education; and acts as a first point of contact for system inquiries by management, staff, and vendors.
  • Completes quarterly facility patient safety checks and reports to management with findings and recommendations for improvement.
  • Acts as the corporate patient liaison by responding to all patient grievances; coordinating resolution with POA managers; documenting the incident; and reporting those grievances to management with recommendations for improvement.
  • Assists in coordination activities related to OSHA and HIPPA administration.
  • Coordinates activities related to contracted payer medical record audits.
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