Project Support Lead

2 weeks ago

Harborough Leicestershire, United Kingdom TGW Group Full time

As the Project Support Lead you will provide professional project management services in support of the delivery of automated solutions for customers, providing a wide range of administrative and operational support to ensure the smooth running of projects to achieve project objectives and deadlines.

You will also provide project support to the General Project Managers and Core Teams through the lifecycle of projects from the initial set-up of projects in business systems, monitoring, reporting, controlling and closing in TGW business systems.

You will play a critical role in enhancing the efficiency, effectiveness and consistency of project management for activities within the business.

WHAT YOU’LL BE HANDLING

* Generate the setup of new projects in business systems as part of the project initiation process

* Generate a project documents library and maintain project files and records, ensuring they are up-to-date and easily accessible

* Assist with the creation and maintenance of project documents, collating data for project reports in line with the agreed project management methods, standards and timeline

* Actively contribute to the continuous improvement of our systems and processes to develop our capacity to capture, report and analyse evaluation data

* Support preparation of project financial reporting and tracking

* Maintain the recording and of project risks, opportunities and issues

* Prepare and distribute project-related communications, such as updates and reports.

* Generate reports of the commercial and technical risks of the project

* Liaise with Finance team colleagues to ensure all project budget information is reconciled in financial databases and business systems

* Support the procurement process by preparation of Purchase Order Request Forms ready for PM approval according to the procurement process and procedures

* Review of supplier invoices to ensure compliance with TGW PO prior to approval by Project Managers

* Advise and assist project teams with the application and maintenance of PMO systems, processes and templates such as Multi-Project Manager, JIRA, and Microsoft Project

* Provide information to the Global Mobility team to support applications for visas and work permits

WHAT YOU’LL NEED

Essential

* Excellent communication skills

* Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment

* Exceptionally organised, detail-oriented individual with a passion for efficiency and process improvement

* History of working with desktop software applications such as Microsoft Outlook, Word, Excel, PowerPoint and Visio.

* History of working with and being a subject matter expert on software applications similar to JIRA, Navision, SAP

Desirable

* Familiarity with project management methodologies

* Knowledge of project management terminology, tools and reports

* APM Project Fundamentals Qualification (PFQ) or similar

* Data analysis and reporting experience

WHAT YOU'LL RECEIVE

* We offer a flexible working environment with hybrid working options

* 25 days annual holiday entitlement with the option to buy or sell more

* A health cash plan

* Contributory pension scheme up to 7% employer contribution

* Life assurance

* Free use of onsite gym including weekly classes

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