Graduate Student
3 weeks ago
One of our favourite clients and fast growing recruitment agency focused on the offshore market is currently looking for a Project Coordinator to support their Senior Account Manager.
They are a brilliant company to work for, very collaborative and down to earth with a great range of benefits and regularl socials etc. including an annual trip abroad.
Duties and Responsibilities of role:
Travel administration:
- Responsible for sourcing, organising, booking, tracking, and handling travel requests
- Ensure that travel needs are met within the constraints of the travel budget set by the client
- Communicate with freelancers, clients, and travel suppliers, making sure that the travel suppliers understand what requirements must be met and review all of the bookings for accuracy, cost-effectiveness, and policy adherence
- Providing and researching travel options and providing final itineraries to freelancers and other stakeholders
Visa administration:
- Collate visa paperwork for clients; sending instructions to the freelancer, chasing the freelancer for completed paperwork, assisting the freelancer with any questions
- Assist with research for visa/entry requirements for projects in new locations
Course bookings:
- Arrange required training courses for freelancers
- Identify suitable training centres (phoning up/researching online)
- Booking courses and sharing all relevant details with the freelancers
- Organise hotels if required
- Liaise with relevant internal and external stakeholders to ensure costs are approved
Project related administration:
- Collating all relevant offshore certificates and documents to be sent to clients
- Assist the Senior Account Manager in ensuring all required information is on file for contractors placed. E.g. Emergency contact forms, references etc.
- Responding to admin queries from freelancers, e.g. providing templates for them to invoice correctly
- Setting up interviews for freelancers when required
Databasing:
- Updating and adding new freelancer files to our CRM with their experience and other relevant information from their registration details
Internal Administration:
- CV formatting
- Issuing purchase orders & contracts
- Ad-hoc projects
There is huge scope for progression in the role too- to an Account Manager position or within the Operations team.
The right candidate will be a graduate with some office experience. Someone with excellent communications skills, a fast learner and able to multitask.
4 days in the office/ 1 day from home.
Salary £28,000.
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