Senior Virtual Event Manager

2 weeks ago


London, United Kingdom Visit.org, Inc. Full time

org is looking for an experienced, responsible, and driven  Freelance Event Coordinator  to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants.
With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. We host in-person (and virtual) events such as cleaning up by the waterfront, volunteering at local soup kitchens, writing cards to isolated seniors, giving care at a local animal shelter, building STEM education kits for children, packaging hygiene kits for communities in need, and more We focus on over 30 different social impact areas in the events we help host - all which are created, curated, and led by nonprofit and social impact organizations globally. Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
Event Preparation:
Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
org representative, leader, and problem solver at events
Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events; Escalate issues to Events Team when necessary to keep them informed or help problem solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

Fluency in English and strong communication skills
Schedule flexibility with availability to work on a contract per-event basis, as needed
Experience in complex, large-scale events and smaller executive-level intimate events
Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
Quick thinker — in the life of events, we have a back-up plan for the back-up plan; You love building relationships with customers and enjoy customer service
You are able to work flexible hours, including nights and weekends, as needed
Willing and eager to travel to various areas of the local region
Able to wear many hats and take on varied tasks and projects
Competitive hourly rate
Potential for recurring freelance employment with Visit.


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