Administrator / Fleet Administrator

2 months ago

Cheltenham Gloucestershire, United Kingdom Thrive Group Full time €13

Fleet Support Administrator
Working Hours: Monday to Friday, 08:00 am - 16:00 pm
Position Type: Temporary (Monday 18th Nov - Friday 7th Feb 2025) Job Overview:

We are seeking a detail-oriented and organised Fleet Support Administrator to join our team on a temporary basis. Compliance : Ensure exemplary compliance with all legislative and best practice issues relating to fleet operations, vehicle workshop, and vehicle maintenance and repair administration.
Professionally liaise and communicate with all customers, workshops, and stakeholders on service schedules, service delivery, quotations, and any pre/post repair discussions.
Fleet Management System: Maintain all aspects of the Fleet Management (Computer) System and manual processes, including defect reporting and vehicle history files. Work Orders: Be responsible for the raising/amending of work orders, preparation and inputting of data, and interrogating the fleet management and other computer systems as necessary.
Payments and Invoices: Process customer payments, prepare and send sundry debtors invoices, and manage account liaison for any Fleet service in accordance with existing procedures and audit guidelines, including administering cash receipts and controlling outstanding debt.
Procurement: Order and issue vehicle parts and goods and services from stock and external suppliers as required, and process invoices for payment, ensuring cost-effective procurement.
Transact with stakeholders for the fleet service, including updating, interrogating, and maintaining fuel cards, fuel systems, MID (Insurance Database), telematics systems, and any other system used by the company.
Driving: Drive company vehicles to deliver and fetch goods for use by the company or to transport personnel.
Database Maintenance: Maintain and interrogate databases and spreadsheets containing service and customer-related details and job status, including financial.
Ensure equipment certification and calibrations are up to date and asset registers are maintained.
Provide Fleet and general administrative support to the company, including other offices, such as use of computer systems, minute taking, meetings administration, record keeping, filing, archiving, and sorting of mail.
Produce and administer job tickets, work schedules, and day works orders from the fleet management and any subcontracted suppliers' computer system.
Undertake any other responsibilities or training that may be required by the Head of Fleet Operations, commensurate with the grading of the post.
Full, valid, Class B UK Driving Licence.
Recognised qualifications in Maths and English.
Proficient in Microsoft Office, including Word, Outlook, and Excel.
Flexible approach to working times.
Knowledge of legislation and best practice in vehicle fleet management.

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