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CEO Office Administrator

4 months ago

Manchester, United Kingdom NCS - National Citizen Service Trust Full time

Role: Apprentice Office Administrator CEO team Offer type: This is a Fixed term position for 18 months
Location: This is a remote role based remotely
Business Administration Level 3, delivered by SCL (

NCS Trust is an equal opportunities employer, embracing diversity and inclusion. We particularly welcome applications from people who are Black, Asian, or from an ethnically diverse background, or people with disabilities, as these groups are currently underrepresented in our leadership.

We are committed to improving equality of opportunity in the workplace and are a signatory to the Race at Work Charter from Business in the Community, the Prince’s responsible business network; and the Disability Confident Committed employer scheme.

The role will work closely with the EA and PA team, providing general administrative support across the CEO Office function, to include tasks such as redirecting post, creating meeting minutes and agenda templates, general Google Drive support (i.e. keeping all filing up to date), tracking Board and Sub-Committee tasks and actions, assisting with the coordination and organisation of meetings (i.e. booking catering, travel) and light touch diary management.
Provide light touch cover for the PA’s when required, to include basic diary management and some general inbox management
Help to track Board and sub-committee timelines, tasks and actions
Help to organise and coordinate meetings, to include Board meetings. This will involve booking catering, Board members’ travel (and Trust members’ travel), meeting rooms and some expense claim administration when applicable
Tracking and updating the CEO team holiday planner
Flexible and willing to help
Building relationships both internally and externally, particularly within the CEO team
Utilise platforms such as YouTube to learn from training videos if required, to self-teach and grow Google Suite knowledge (Google training will also be provided)
Seek opportunities for self development, such as attending internal training and keeping abreast of what is happening within the organisation
Ability to confidently use your own judgement and make decisions in order to prioritise and challenge, with the knowledge that you will always have a senior team member to run ideas and thoughts past
Flexible to meet the needs of the team
Comfortable within a remote working setting

A confident communicator with all levels of stakeholders, to enable self development and relationship building

Experience working on a school/college project
28 days annual leave in addition to Bank Holiday entitlements.
~Life Assurance
~24/7 access to an Employee Assistance Program
~ Access to a national discount platform, shared with one family member
~ Discounted Eye Care
~ Cycle to work scheme
~ You can request flexible working after 26 weeks of employment
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