Operations Assistants

2 weeks ago

United Kingdom IOSH Services Limited Full time

A prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for a number of 12-month front of house and administrative staff to join a busy and expanding team based in Stanford-Le-Hope/Tilbury/Corringham area.
To provide clerical and administrative support to the staff in a busy and expanding office. Hours: 37 hours per week within the hours of 6am - 10pm on a shift basis Main Duties & Responsibilities
Carry out reception duties and act as 'first point of contact' for visitors to the office.
Sorting, date stamping, scanning all documents received and distributing post and documents received into the office and verifying delivery of documents, parcels and other goods in accordance with office procedures.
Provide clerical and administrative support to the field staff, as required.
Arrange the collection of all samples on a daily basis that need to go to the labs, preparing for collection and liaising with the couriers.
Use office equipment, including the postage franking machine, facsimile machine, scanner, photocopier and computer system to carry out the duties of the post.
Answer all incoming calls and respond to telephone queries from a wide range of sources regarding the current status of imported food cargo and charging procedures, including passing calls on to the relevant staff.
Under the direction of the Officers, or Technical Officers, carry out documentary checking with regard to consignments of imported food (not of animal origin), and maintain all necessary electronic and paper-based records.
Input data into internal and external database systems and carry out general internal database maintenance, e.g. modifying tables, queries and reports.
Maintain and update electronic and paper-based filing and record systems, including the equipment inventory. Under the direction of Official Veterinarians or Officers, record Products of Animal Origin and other imported food consignments on the computerised cargo handling system and port manifesting systems.
Under the direction of Official Veterinarians or Officers, they undertake the initial documentary check for third country consignments of products of animal origin in accordance with ISO procedures and ensure that documents for charging purposes are sent to the Finance Section on a daily basis.
Live in the Corringham/Tilbury/Stanford-Le-Hope area
Have your own transportation and driving licence
Be proficient with MS Office, and
Immediately available to work in May 2024

A great opportunity to work in a busy office role. Maybe you are looking to move out of retail into an office-based role?
This role is to start asap. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
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