EA & Office Manager at boutique Mayfair investment firm - Hybrid working - 1 year Maternity contract

4 weeks ago

London, United Kingdom Lavender Jones Recruitment Full time

This charmingboutique investment management business in the heart for Mayfair requires a top EA to cover a 1 year maternity contract. The team in London is a team of 6 and they currently have a fabulous EA who supports them across business EA duties, office management and some personal PA elements. She absolutely loves the team she supports and it’s a flat structure and relaxed office vibe. The team have all known each other for many years and it’s not a stressful environment, but they do all work to high standards and have high expectations. They can offer hybrid working and historically have paid very generous bonuses, so it really is a great opportunity. The key responsibilities are as follows:

Office Management

  • Being the main point of contact for deliveries, phone calls and visitors
  • Preparing the meeting rooms and keeping the kitchen and office tidy
  • General building management / Liaising with office suppliers
  • Supporting the accounting department (i.e.: filing invoices)
  • Purchasing stationery, groceries and other office resources
  • Health & Safety update – Fire safety and first aid training needed. (Courses can be completed on starting the role)
  • Maintaining office plants, notifying getting the cleaner to water whilst on holiday
  • Printer outsourced management, maintenance of the printer – cartridges, paper, meter readings of printer etc.
  • Maintenance of the water machine with regular filter changes

General EA tasks

  • General EA duties assisting the COO, CIO
  • Diary management
  • Meetings organisation, booking lunches and restaurants
  • National and international travel co-ordination including visas
  • Gate keeping/time management
  • Providing some ad hoc private assistance to one of the Partners (will be supported by the current EA)
  • Maintaining the contact database and recording the monthly backup
  • Post – scanning, emailing, filing of bank statement and charges
  • Maintaining invoices alongside the Finance Manager
  • Admin for affiliated company that is also based in their office – inbox management, scheduling calls, meetings, booking external meeting rooms, booking restaurants, registration for conferences, and travel
  • Checking the schedule for the week ahead, and the next day, reconfirming calls and meetings
  • Management of subscription for journals
  • Registration for conferences, with travel and setting up all 1x1 and group meetings
  • Business travel receipts and expenses/reimbursement to staff
  • Updates to KYC, keeping aware of passport expires/visa renewals

Client

  • Updating investor classification and history spreadsheet (Good Excel skills therefore needed)
  • Point of contact with external IR team to arrange meetings/calls
  • Updating the IR team payment schedule with monthly adjustments – updating the IR spreadsheet
  • Distribution of client monthly factsheets

IT Management

  • Project managing all things IT alongside COO
  • Management of WIX website
  • Using Xero to upload expenses and reconciling receipts

They’d like someone who has worked in a small company before and who understands the need for adaptability and a proactive nature. Ideally this person will have 3-5 years EA & OM experience and be committed to staying a full year. The current EA & OM is off on maternity leave in mid-June, so they are looking for someone to start at the beginning of June for a handover. This is a year long contract and they will give a completion bonus of 10% to ensure someone stays with them until the current EA is back. On top of this they also offer very generous discretionary bonuses which this hire will be eligible for.

#J-18808-Ljbffr

  • EA & Office Manager at boutique Mayfair investment firm – Hybrid working – 1 year Maternity contract

    3 days ago

    Central London, United Kingdom Lavender Jones Recruitment Full time

    This charming boutique investment management business in the heart for Mayfair requires a top EA to cover a 1 year maternity contract.  The team in London is a team of 6 and they currently have a fabulous EA who supports them across business EA duties, office management and some personal PA elements.  She absolutely loves the team she supports and it’s a...

  • Hybrid Ea for Investment Firm

    6 days ago

    London, United Kingdom Angela Mortimer plc Full time

    **Hybrid EA for Investment Firm (ID:13414)**: Job Role - Executive Assistant Jobs - Contract Type - Temp - Location - London - Salary - £20 - Date Added - 17/03/2023 - Date Expires - 31/03/2023 - Industry - Banking and Finance - Fabulous New Executive Assistant role for Global Investment Firm. - The company is over 20 years old with offices in...

  • Temporary Ea for Private Equity Firm

    4 weeks ago

    London, United Kingdom Bain and Gray Full time

    **ASAP** **Start Date** **Temporary EA for Private Equity Firm - Hybrid**: - REFERENCE: - AS/16169- LOCATION: - LONDON, CENTRAL- JOB TYPE: - TEMPORARY- SALARY: - £25 - £30 PER HOUR + HOLIDAY PAY***Our client, a leading Private Equity firm, are looking for an experienced and professional Temporary EA to support their busy and friendly Investment...

  • Ea to Inspiring Partner

    4 weeks ago

    London, United Kingdom Angela Mortimer plc Full time

    **EA to Inspiring Partner - Boutique Finance (Hybrid) 1 day WFH (ID:13462)**: Job Role - Executive Assistant Jobs - Contract Type - Perm - Location - London - Salary - £60,000 - £75,000 - Date Added - 20/03/2023 - Date Expires - 17/04/2023 - Industry - Banking and Finance - A global boutique finance firm is looking for an experienced and well...

  • Office Manager at boutique Mayfair firm

    4 weeks ago

    London, United Kingdom Lavender Jones Recruitment Full time

    This boutique, well established independent commodity trading company based in the heart of Mayfair is looking for an Office Manager to become part of their team. The role requires someone with 3-4 years office management experience and will report into a wonderful senior EA in the firm. The office consists of 12 people but is continuing to grow so it is a...

  • Ea

    7 days ago

    London, United Kingdom Crone Corkill Full time

    Are you an accomplished Finance EA looking for your next challenge? My client, a super successful boutique investment fund based in the heart of Mayfair is recruiting for an EA to support their dynamic and forward-thinking Founder. The role is busy and ever changing with very busy diary management, travel arrangements, organising meetings, personal work,...

  • Senior Investment EA

    2 weeks ago

    London, United Kingdom Hera Search Full time

    This dynamic and friendly boutique investment company is in need of a professional and upbeat Executive Assistant to support two charming Partners. You couldn’t ask for a nicer and more inspirational group to work for - collaborative and inclusive is a big part of the company culture here. Joining a small and close-knit London office, your role as EA will...

  • Ea to Founding Partners

    7 days ago

    London, United Kingdom Leaman Consulting Limited Full time

    Due to growth this opportunity has arisen to join a friendly and welcoming team in this successful boutique investment company focused in tech (based in in the heart of Soho, within a few minutes' walk of Piccadilly Circus and Charing Cross Station). Youwill be the EA to the Partners and support with Office Management responsibilities alongside a Team...

  • EA/ PA/ Office Manager

    2 weeks ago

    London, United Kingdom Bain and Gray Full time

    EA/ PA/ Office ManagerGlobal Oil & GasMayfair £30-40,000 DOEVB16368Global Oil and Gas Company (HQ Switzerland) with a boutique office in Mayfair is looking for a PA/ EA/ OM to come on board to support London team. This is a newly created role working within the newly opened smart, family office very close to Green Park.  The office gets lots of visitors...

  • Operations/ea at Investment Firm

    2 weeks ago

    London, United Kingdom Angela Mortimer plc Full time

    **Operations/EA at Investment firm (ID:13020)**: Job Role - Executive Assistant Jobs - Contract Type - Perm - Location - London (City of London) - Salary - £35,000 - £45,000 - Date Added - 16/02/2023 - Date Expires - 16/03/2023 - Industry - Financial - We have an exciting opportunity for an experienced Operations/EA to support their down to earth,...

  • Senior Ea

    7 days ago

    London, United Kingdom C&C Search Full time

    **Posted** 15 February 2024 **Salary** **£60000 - £70000 per annum + competitive benefits** **Location** London **Job type** - Permanent**Discipline** - Office & Business Support - ,- Financial Services**Reference** J11316_1707995532 **Contact Name** C&C Search **Job description**: C&C Search is recruiting a senior EA for a boutique private...

  • Office Manager and EA Leader

    1 week ago

    London, United Kingdom Selectus Recruitment Solutions Full time

    TEAM EA & OFFICE MANAGER – BOUTIQUE INVESTMENT MANAGEMENT London (West End) | 100% office-based £4 MONTHS FTC ( Our client is a very successful boutique Investment Management firm with a strong US presence and a high-end portfolio. They currently have a new opportunity for a Team Executive Assistant and Office Manager to come onboard for a 4-month...

  • Ongoing Temporary Ea at Boutique Private Equity

    4 days ago

    London, United Kingdom Angela Mortimer Full time

    A Boutique Private Equity Firm are looking to hire an ongoing Temporary EA to provide cover for their existing EAs during periods of holiday and/or sickness. The current EAs have 30 days of holiday, so will require cover in blocks of 1-2 weeks throughoutthe year. The company is based on Regent Street and are paying between £20-£25 per hour dependent on...

  • Executive Assistant for Investment Firm

    3 weeks ago

    West London, United Kingdom Tiger Recruitment Ltd Full time

    We have an excellent opportunity for a top EA to join an investment management first based in the heart of Mayfair. This is a maternity contract, starting immediately in order to complete a sufficient handover and running through until March 2024. What you’ll do: - Executive support for 2 very high-level individuals - Lots of travel coordination -...

  • Executive Assistant

    2 days ago

    London, United Kingdom Oriel Partners Limited Full time

    We are working on a fabulous EA role to support two charming and passionate Principals of a single family office, based in stunning Mayfair offices. Joining a small London team, this role will require an EA who has a very hands-on mentality, as the successful candidate will be joining the team in what is set to be a very busy year for the family. As the EA,...

  • Executive Assistant

    2 weeks ago

    London, United Kingdom Hera Search Full time

    This dynamic and friendly boutique investment company is in need of a professional and upbeat Executive Assistant to support two charming Partners. You couldn’t ask for a nicer and more inspirational group to work for - collaborative and inclusive is a big part of the company culture here. Joining a small and close-knit London office, your role as EA will...

  • EA/ Office Manager

    3 weeks ago

    Westminster, Greater London, United Kingdom C & C search Full time

    C&C Search is currently recruiting an EA to Founder for a fast-paced, boutique property investment firm based in the heart of London's vibrant West End. The role will include some Office Management for this office of 15, however predominately EA support. EA to Founder with some Office Management. Opportunity to take on extras such as Investor Relations,...

  • EA to CEO

    5 days ago

    London, United Kingdom Joss Search & Selection Ltd Full time

    Business and Private PA to CEO Mayfair £80k + Bonus and Benefits This is a unique opportunity for an experienced business and private EA to support the CEO/Founder a well regarded Private Equity Firm. Based from stunning offices in Mayfair the culture is incredibly supportive and collaborative.  The CEO is a very dedicated, inspiring person to work for...

  • EA to CEO

    3 days ago

    Central London, United Kingdom Joss Search & Selection Ltd Full time

    Business and Private PA to CEOMayfair£80k + Bonus and BenefitsThis is a unique opportunity for an experienced business and private EA to support the CEO/Founder a well regarded Private Equity Firm.  Based from stunning offices in Mayfair the culture is incredibly supportive and collaborative. The CEO is a very dedicated, inspiring person to work for and...

  • Executive Assistant

    2 weeks ago

    Central London, United Kingdom Hera Search Full time

    This dynamic and friendly boutique investment company is in need of a professional and upbeat Executive Assistant to support two charming Partners.  You couldn’t ask for a nicer and more inspirational group to work for - collaborative and inclusive is a big part of the company culture here. Joining a small and close-knit London office, your role as EA...