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Senior Administrator Legal

4 months ago

Leicester, United Kingdom VIVO Defence Full time €31,000

VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.


It combines Serco's comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS' market leading FM, energy, asset optimisation and regeneration capabilities.
Location: Hybrid, Leicestershire/Huntingdon (Homeworking and Site visits to variety of locations)


5 hours per week, Monday to Friday. Permanent.


Here at VIVO we are looking to recruit a Senior Administrator to work with the Head of Projects to deliver excellent organisational and customer services across the Central contract. This role will see you managing and co-ordinating the timely delivery of the Billable Works (Projects) programmes for the Built Estate Central contract, managing the diary of the Head of Billable Works, and managing staff absence and payroll reporting.
Coordinate and manage Billable Works trackers to deliver all works within the agreed financial budgets and timeframes
Produce reports to the Contract Senior Management Team on the performance, forecast and financial outcomes for Billable Works within the contract
Ensure the reporting of the physical and financial progress of Billable Services
Ensure adherence to the Company's contractual responsibilities and internal quality procedures
Data analysis and report writing
First and foremost, you should be an experienced Semior Administrator, with the ability to analyse data, write reports and create and display weekly/ monthly performance dashboards.


You should have string IT skills, especially with Excel V-Look up and Pivot Tables and preferably have experience of using Maximo applications.
You will provide diary management and minute taking support to Senior Managers and as such it is important that you have experience with these activities, as well as exceptional stakeholder management, relationship management and communication skills.
This role will require you to travel to remote sites weekly therefore it is essential that you hold a clean and valid UK driving licence.
Company car
Up to 6% contributory pension scheme
25 Days annual leave
Established reward and recognition scheme
Life Assurance Policy
Employee discount and reward schemes
Training opportunities and qualifications within a supportive environment to ensure career progression
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer.