Medical Personnel Administration Officer

3 weeks ago


Exeter Devon, United Kingdom Devon Partnership NHS Trust Full time

Medical Personnel Administration Officer
Our professional responsibility is to reduce the risk of infection to others as far as possible. Getting vaccinated against diseases that can be passed person-to-person in healthcare settings is part of this responsibility. The Trust will provide advice, guidance and support on vaccinations and access to vaccinations where requested.
We are looking for a Medical Personnel Administration Officer to join our Medical Personnel team based at Wonford House, in Exeter - we are currently working in a hybrid approach; partially at the office and partially from home to meet the service needs. We have dedicated team office space Monday, Tuesday and Wednesday each week and hotdesk availability Thursday and Fridays.
The role is an integral part of the team providing appropriate and informed high quality support and guidance which relates to a range of Medical Personnel HR issues ; ensuring that all advice is in line with Medical Personnel Department procedures, Trust policy and legislation.
You will be responsible for providing a comprehensive administrative support service to the Medical Personnel team and wider Medical Workforce which includes senior managers and clinicians.
We will offer you the training and development support you need to continue a fulfilling career. In return, you will need to be motivated, flexible and eager to learn.
We will consider any part time hours and flexible working patterns for the right candidate. net
Provide and receive complex information in relation to HR employment law for Medics. This will include designing job descriptions, producing and amending employment contracts and ensuring the appropriate work permits and professional registrations are relevant and current
Contact Agencies to book, extend or cancel locum doctors where appropriate
Assess and ensure that all the out of hours Doctor rotas are compliant with legislation
Use own judgement when identifying temporary cover required for all out of hours rotas for doctors.
Plan and produce the on-call rotas for all Doctors across the Trust.
Provide managers with proactive advice and support in relation to recruitment and selection processes, through the adoption of good employment practice in line with Medical Personnel Department procedure, Trust policy and legislation ensuring equality of opportunity is practised in the appointment of staff.
Use judgement to ensure a consistent and specialist HR support, guidance, facilitation and advisory service is provided to the Trust so as to ensure employment issues relating to Medical Personnel are addressed and resolved in a timely and efficient manner, reflecting the policies, values and principles of the Medical Personnel department, the Trust, Employment Law and Best Practice guidelines.
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Hold a Level 3 CIPD qualification, or qualification with Human Resource modules, or equivalent experience.
Experience of dealing with all levels of staff within a large organisation both on the telephone and in person
Experience of planning and completing projects.
Recent experience of working within an HR environment and with a range of administrative and HR procedures.
Experience working with Medical Personnel.
Can demonstrate a high level of IM&T skills and competencies in all of the software packages within Microsoft Office including Excel, Word and Access.



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