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Supply Chain Planner

4 months ago

Brighton East Sussex, United Kingdom Ashtons Hospital Pharmacy Services Limited Full time

Co-ordinate the supply chain from the manufacturer/supplier to the required Ashtons delivery location :

  • Ensuring ‘right product, right place, right time’, to meet the customer service objectives,
  • Within the finished goods stockholding parameters,
  • To support the maximisation of the company’s sales, profits and customer service levels,
  • By managing and processing purchase orders and non-conformance claims.

The role is instrumental of Ashtons’ budgeted revenue, savings and profit rate, as well as the identification and minimisation of financial risk, i.e. factors that will have a negative impact on revenue, savings, profit rates and customer service levels.

Principal Accountabilities
  • To manage, review and process all aspects of the purchase order processing of pharmaceutical products, medical supplies and other sundry products & requirements, including (but not limited to) :
  • purchase order requisitions and adjustments
  • problems related to purchase orders
  • Managing stock levels and re-order levels
  • Monitoring and co-ordinating delivery times to ensure we hold sufficient, but not excessive stock, to fulfil all sales orders.
  • Assist in planning for, and de-risk special events such as Christmas, Easter and Bank Holidays.
  • Under supervision of senior members of Procurement team and Dispensary, regular review of re-order levels (ROL), usual order quantities (UOQ), Min-Max quantities and stockholding of Wholesale and Dispensary to minimise overstocks/shortages, and co-ordinate an action plan to de-risk.
  • Communicate any long-term delays/out of stocks (and estimated back in stock dates, where possible) to the appropriate stake holder.
  • Awareness of outstanding sales orders (‘owings’) and the effect of late deliveries/out of stocks on them.
  • Ensure supplier non-conformances are resolved with the appropriate functions, by co-ordinating supplier returns (where applicable), as well as providing ongoing support to Ashtons’ Finance department in obtaining credit notes.
  • Regular and structured management of suppliers, when applicable, or as advised by Head of Procurement.
  • Making commercially viable decisions, including (not limited to) :
  • Taking into account additional costs associated with a purchase (e.g. transport/storage costs),
  • Reviewing high value purchase order requisitions and escalating if necessary.
  • Updating buying prices and informing the relevant stakeholders, where applicable, under supervision of senior members of Procurement team.
  • Ensure all sourcing activity is fully compliant with Good Distribution Practice (GDP) and Medicines Health Regulatory Authority (MHRA). under supervision of senior members of Procurement team.
  • Provide timely, relative and accurate information and reports to the relevant internal or external stakeholders in relation to the procurement process, in particular SFD and Pending reports.
  • General support of the Procurement Department function, including (not limited to) :
  • Undertaking any other appropriate duties as may be requested by the Head of Procurement or Senior Buyer,
  • Providing the necessary cover in absence of another Procurement team member,
  • Continuous review of processes in the Procurement department, ensuring the function work as efficiently as possible.
Skills, Knowledge and Experience
  • A high degree of numeracy, accuracy and attention to detail (essential).
  • Clear communication skills are required – the ability to clearly convey information and ideas (essential).
  • Excellent organisational and administrative skills (essential).
  • Comfortable using Microsoft Office applications at a basic level, especially Excel, Outlook and Teams (essential).
  • Information monitoring – the ability to identify problems and to take remedial action.
  • Customer focus – making internal and external customers and their needs the primary focus of one’s actions, and developing and sustaining customer relationships.
  • Managing conflict – dealing efficiently with others in an antagonistic situation.
  • Stress tolerance – maintaining stable performance under pressure (such as time pressure or job ambiguity), handling stress in a manner that is acceptable to others in the organisation.
  • Work standards – setting high standards of personal performance.
  • Experience as a Supply Chain Planner/Demand Planner/Supply Optimiser (desirable, not essential).
  • Understanding the principles of stock management (desirable, not essential).
  • Pharmaceutical/medical supplies industry background (desirable, not essential).
  • Technical knowledge (systems proficiency), a working knowledge of Sage (desirable, not essential).
Key Dimensions
  • Responsible for own portfolio of suppliers. There are an average number of 130 active suppliers per planner.
  • Responsible for all product lines. There is an average number of 6.5 k active lines, and the number of active lines reviewed per week per planner is roughly 2.5k.
  • High potential impact on sales turnover, savings and profit rate.
Key Working Relationships
  • Senior Buyer
  • Ashtons Goods In warehouse team
  • Ashtons Dispensary team
  • Ashtons Customer Service team
  • Ashtons Finance team

Ashtons are offering a £500 welcome bonus to all successful new hires who apply direct to the Company (subject to terms and conditions).

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