Operations Associate at Presidents Summit

3 weeks ago

London, United Kingdom Presidents Summit Limited Full time
Operations Associate at Presidents Summit

Presidents Summit (part of United Media, ) is Northern Europe’s leading business conference, connecting 3,000+ leaders, entrepreneurs, investors, and policymakers from 50+ countries providing a global business community for today’s and tomorrow's leaders. For more than a decade, Presidents Summit has welcomed world-leading experts such as Bill Clinton, Steve Wozniak, Sir Richard Branson, and Gary Vaynerchuk among 130+ others to provide our business community with the newest actionable insights and inspiration from the world's greatest speakers.

The objective of the role
  • Manage the operations team in organising international conferences.
  • Facilitate seamless collaboration with all departments involved.
  • Budgeting tasks and identifying cost-optimization strategies.
General Resposibilities
  • Supplier Research and Management
    • Source, compare, and find the best suppliers for various event needs.
    • Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
    • Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
    • Maintain positive relationships with suppliers, addressing any issues or concerns.
    • Budget review and management to ensure all changes are raised ahead of time.
  • Event Planning
    • Planning sponsored VIP events, lunches, dinners, and after-hours activities.
    • Coordinating with venue staff to ensure all logistical details are in place.
    • Provide on-site support during events, ensuring everything runs smoothly.
  • Internal Team Support:
    • Keep track and condense internal team queries.
      Maintain inventory tracking and regularly update event inventory sheets.
      Monitor Notion updates and ensure accurate reflection on the sponsor portal.
  • Others :
    • Quality check of design aspects such as banners, signage, brochure and other promotional materials
Qualifications and experience
  • Bachelor's degree in Business Administration, Event Management, Marketing or a related field.
  • Experience/knowledge in event planning, client management, or supplier research.
  • Strong organisational, multitasking abilities and detail-focused. 
  • Excellent communication interpersonal and negotiation skills.
  • Ability to work independently and collaboratively within a team.
  • Experience with graphic design software such as photoshop, indesign, illustrator is a plus.
Startdate

Flexible

Monday - Friday we work from our office and do not offer remote work.

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